Microsoft Dynamics GP Project Management
Project planning, resource allocation, time tracking, expense management, and project accounting for project-centric businesses.
Microsoft Dynamics GP provides solid project management functionality covering most mid-market requirements. It is not a core differentiator, but it handles standard workflows effectively.
The project management scope Microsoft Dynamics GP ships, grouped as the product itself organises it.
Project Accounting Administration4
Manages user security for purchasing windows and database table maintenance, including PTE timesheet administration.
- Purchasing Window User SecurityGrants users access to purchasing windows and purchasing analysis reports within Project Accounting.
- Database Table MaintenanceReconciles quantities between database tables, runs check links, and clears damaged data.
- Project Time and Expense Timesheet AdministrationAdministers the Project Time and Expense timesheet feature used for project time entry.
Will Microsoft Dynamics GP meet your project accounting administration needs? Build your requirements and perform a full analysis.
Build my requirements →Project Cost Management6
Plans project resources, budgets project costs and fees, and controls and tracks cost transactions through project closure.
- Resource PlanningMaintains unit quantities, employees, vendors, equipment records, and rate tables used to cost project resources.
- Cost Budgeting TemplatesBuilds contract and project templates that seed new cost budgets.
- Cost BudgetingSets up profit types, cost categories, benefit allocation, fees, contracts, projects, and project budgets.
- Cost ControlControls cost transaction entry, project changes, and cost suspension through project closure.
- Project TimesheetsTracks project cost via timesheet entry.
Will Microsoft Dynamics GP meet your project cost management needs? Build your requirements and perform a full analysis.
Build my requirements →Project Billing Cycles4
Defines billing cycles and invoice formats and generates and modifies billing invoices for projects and contracts.
- Billing Cycle and Invoice Format SetupCreates billing cycles and defines invoice formats controlling what appears on project invoices.
- General Billing SetupConfigures billing settings and permissions and sets up customer classes and records for project billing.
- Billing Invoice GenerationGenerates, modifies, and bills project invoices for time and materials, cost-plus, and fixed-price projects, including fees and commissions.
Will Microsoft Dynamics GP meet your project billing cycles needs? Build your requirements and perform a full analysis.
Build my requirements →Project Accounting Control4
Sets up posting accounts and controls, revenue recognition, and reporting and adjustment utilities for project transactions.
- Posting Setup and ControlSpecifies default posting accounts for cost categories, fees, contracts, and projects and posts batches.
- Project Revenue RecognitionSets up and processes revenue recognition transactions for projects.
- Project Accounting Reports and UtilitiesPrints project accounting reports and runs adjusting-transaction and accounting utilities.
Will Microsoft Dynamics GP meet your project accounting control needs? Build your requirements and perform a full analysis.
Build my requirements →The Microsoft Dynamics GP Evaluation Kit
An independent assessment of Microsoft Dynamics GP — strengths, gaps and real pricing — plus a requirements template you can score its project management against alongside every other system on your shortlist.
Microsoft Dynamics GP Evaluation Kit
2026 Edition · PDF guide + XLSX template
ERP Research
- Buyer's guide (PDF): Microsoft Dynamics GP independently assessed — where it is strong, where it is not, and what it actually costs
- Requirements template (XLSX): weight your requirements and score vendors side by side
- Structured by module, so project management sits alongside the rest of your scope
- The questions to put to the vendor and to implementation partners
Microsoft Dynamics GP Evaluation Kit
Microsoft Dynamics GP add-ons & integrations
Extend Microsoft Dynamics GP with best-of-breed software that integrates with it:
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Project Management — strength by vendor
| Vendor | Strength | Best for | Starting price | Implementation | Actions |
|---|---|---|---|---|---|
 | ★★★ strong | Midsize companies or subsidiaries needing cloud-first SAP | $120/user/mo | 4–8 months | |
 | ★★★ strong | Large enterprises moving from on-premise Oracle to cloud | Custom | 9–18 months | |
 | ★★★ strong | Mid-to-large companies in the Microsoft ecosystem | $50/user/mo | 6–14 months | |
 | ★★★ strong | Midsize companies wanting unlimited users and flexible cloud ERP | Custom | 4–8 months | |
 | ★★★ strong | Service companies and nonprofits needing deep financial management | Custom | 3–6 months | |
 | ★★★ strong | Asset-intensive industries needing ERP, EAM, and field service in one platform | $100/user/mo | 6–14 months | |
 | ★★★ strong | People-centric organisations needing unified HR + finance | Custom | 6–12 months | |
 | ★★★ strong | Professional services firms already on Salesforce | $100/user/mo | 3–7 months |
Evaluating project management on Microsoft Dynamics GP
What to put in front of the vendor before you commit.
- 1Project accounting depth (WIP, revenue recognition)
- 2Resource planning and skill-based allocation
- 3Time and expense capture (mobile, web)
- 4Integration with financial management
- 5Support for your billing models (T&M, fixed price, milestone)
Microsoft Dynamics GP starts at $75/user/mo with a typical total cost of $40K–$200K and a 3–6 months implementation.
Full Microsoft Dynamics GP pricing breakdown →Microsoft Dynamics GP implementation partners
Firms with proven Microsoft Dynamics GP delivery experience — start here rather than an open RFP.
Microsoft Dynamics GP Project Management FAQ
Does Dynamics GP have project accounting?
Yes. Dynamics GP's Project Accounting module tracks project budgets, costs, billing cycles, and the accounting controls tied to project-based work, including revenue recognition setup.
Does Dynamics GP support custom project billing cycles?
Yes. Project Billing Cycles lets you define billing cycles and invoice formats, then generate and modify billing invoices for projects and contracts.
Can Dynamics GP track project costs through to closure?
Yes. Project Cost Management plans project resources, budgets project costs and fees, and controls and tracks cost transactions through project closure.
Is Dynamics GP's project accounting still being actively developed?
No — like the rest of GP, project accounting is in maintenance mode with support through 2028 and no new feature investment. Project-based organizations planning a multi-year platform should evaluate Dynamics 365 Business Central or Project Operations instead.
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