Microsoft Dynamics GP Inventory Management
Inventory tracking, stock management, reorder point planning, multi-location management, and inventory valuation across warehouses and locations.
Inventory Management is a core strength for Microsoft Dynamics GP — a primary capability included in standard deployments. The product is best suited to existing gp customers planning migration to dynamics 365 business central.
The inventory management scope Microsoft Dynamics GP ships, grouped as the product itself organises it.
Inventory Control12
Manages item records, pricing, unit-of-measure schedules, stock counts, and inventory cost adjustments.
- Inventory Setup and PreferencesSets up multicurrency options, preferences, and unit-of-measure schedules for inventory.
- Standard PricingCreates price levels and price groups used to price items under standard pricing.
- Lot Category and Item Class SetupDefines lot categories with shelf-life rules and item classes that supply default accounts to item records.
- Stock Count Calendar and Reason CodesSchedules physical stock counts and maintains reason codes used on inventory adjustments.
- Item CardsCreates and numbers item records used across sales, purchasing, and manufacturing.
- Inventory Setup and PreferencesSets up multicurrency options, preferences, and unit-of-measure schedules for inventory.
- Standard PricingCreates price levels and price groups used to price items under standard pricing.
- Lot Category and Item Class SetupDefines lot categories with shelf-life rules and item classes that supply default accounts to item records.
- Stock Count Calendar and Reason CodesSchedules physical stock counts and maintains reason codes used on inventory adjustments.
- Item CardsCreates and numbers item records used across sales, purchasing, and manufacturing.
- Inventory Inquiries and ReportsReviews item, pricing, and transaction inquiries and prints inventory reports.
- Item Cost AdjustmentsAdjusts purchase receipt costs, average costs, and standard costs for items after the fact.
- Standard Pricing WizardsBulk-updates price lists across many items using guided wizards, including currency assignment.
- Extended Pricing UtilitiesTransfers and removes extended pricing price sheet details.
- Inventory History UtilitiesPurges calendar, fiscal, transaction, distribution, and stock count history from inventory.
- Stock Count Export/Import to ExcelExports stock count worksheets to Excel for counting and imports the completed counts back into GP.
Will Microsoft Dynamics GP meet your inventory control needs? Build your requirements and perform a full analysis.
Build my requirements →The Microsoft Dynamics GP Evaluation Kit
An independent assessment of Microsoft Dynamics GP — strengths, gaps and real pricing — plus a requirements template you can score its inventory management against alongside every other system on your shortlist.
Microsoft Dynamics GP Evaluation Kit
2026 Edition · PDF guide + XLSX template
ERP Research
- Buyer's guide (PDF): Microsoft Dynamics GP independently assessed — where it is strong, where it is not, and what it actually costs
- Requirements template (XLSX): weight your requirements and score vendors side by side
- Structured by module, so inventory management sits alongside the rest of your scope
- The questions to put to the vendor and to implementation partners
Microsoft Dynamics GP Evaluation Kit
Microsoft Dynamics GP add-ons & integrations
Extend Microsoft Dynamics GP with best-of-breed software that integrates with it:
Inventory Management — strength by vendor
| Vendor | Strength | Best for | Starting price | Implementation | Actions |
|---|---|---|---|---|---|
 | ★★★ strong | Large, complex enterprises needing deep customisation and controlled upgrades | Custom | 6–18 months | |
| ★★★ strong | Small to midsize businesses wanting SAP reliability | $95/user/mo | 3–6 months | |
 | ★★★ strong | Fast-growing mid-market companies wanting unified cloud ERP | $99/user/mo | 4–9 months | |
 | ★★★ strong | Large enterprises moving from on-premise Oracle to cloud | Custom | 9–18 months | |
 | ★★★ strong | Mid-to-large companies in the Microsoft ecosystem | $50/user/mo | 6–14 months | |
 | ★★★ strong | Midsize companies wanting unlimited users and flexible cloud ERP | Custom | 4–8 months | |
 | ★★★ strong | Discrete and mixed-mode manufacturers | $100/user/mo | 5–10 months | |
 | ★★★ strong | Midsize process manufacturers and distributors | $100/user/mo | 4–9 months |
Evaluating inventory management on Microsoft Dynamics GP
What to put in front of the vendor before you commit.
- 1Multi-location and multi-warehouse support
- 2Lot/serial number traceability depth
- 3Integration with barcode scanners and RFID
- 4Inventory valuation methods supported
- 5Real-time stock visibility across channels
Microsoft Dynamics GP starts at $75/user/mo with a typical total cost of $40K–$200K and a 3–6 months implementation.
Full Microsoft Dynamics GP pricing breakdown →Microsoft Dynamics GP implementation partners
Firms with proven Microsoft Dynamics GP delivery experience — start here rather than an open RFP.
Inventory Management FAQ
What is an ERP inventory module?
An ERP inventory module tracks stock levels, locations, and movements in real time. It manages reorder points, lot/serial tracking, inventory valuation, and integrates with purchasing, manufacturing, and sales to maintain optimal stock levels.
How does ERP inventory differ from standalone inventory software?
ERP inventory is integrated with purchasing, manufacturing, sales, and finance — providing a single source of truth. Standalone inventory tools require manual synchronisation with other business systems.
Which inventory valuation method should I use?
FIFO is most common and required for perishable goods. Weighted average is simpler and common in distribution. LIFO is less common but used for tax purposes in some US industries. Your ERP should support your required method.
Can ERP manage inventory across multiple warehouses?
Yes, most modern ERPs support multi-warehouse management with inter-warehouse transfers, location-specific reorder points, and consolidated visibility across all locations.
How does ERP inventory support traceability?
ERPs track lot and serial numbers through the entire lifecycle — receiving, storage, production, and shipment. This enables forward and backward traceability for recalls, quality issues, and regulatory compliance.
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