Workday Project Management
Project planning, resource allocation, time tracking, expense management, and project accounting for project-centric businesses.
Project Management is a core strength for Workday — a primary capability included in standard deployments. The product is best suited to people-centric organisations needing unified hr + finance.
The project management scope Workday ships, grouped as the product itself organises it.
Project Financials & Billing5
Manages project billing, revenue recognition, profitability analysis, and forecasting for services work.
- Project BillingGenerates client billing based on project delivery and contract terms.
- Project Revenue RecognitionApplies recognition rules to project-based revenue.
- Project Profitability AnalysisReports margin and profitability at the project or engagement level.
- Project Forecasting & BudgetingForecasts project cost and revenue against budget.
Will Workday meet your project financials & billing needs? Build your requirements and perform a full analysis.
Build my requirements →Time & Expense for Services3
Captures time and expenses from services staff, including mobile entry.
- Mobile Time EntryLets services staff record time worked from a mobile device.
- Expense Tracking with Risk FlagsTracks project-related expenses and flags entries that look out of policy.
Will Workday meet your time & expense for services needs? Build your requirements and perform a full analysis.
Build my requirements →Other capabilities4
- Skill Matching for StaffingMatches available staff to project roles based on skill profile.
- Services Configure-Price-QuoteBuilds priced quotes for services engagements before a project starts.
Will Workday meet your other capabilities needs? Build your requirements and perform a full analysis.
Build my requirements →The Workday Evaluation Kit
An independent assessment of Workday — strengths, gaps and real pricing — plus a requirements template you can score its project management against alongside every other system on your shortlist.
Workday Evaluation Kit
2026 Edition · PDF guide + XLSX template
ERP Research
- Buyer's guide (PDF): Workday independently assessed — where it is strong, where it is not, and what it actually costs
- Requirements template (XLSX): weight your requirements and score vendors side by side
- Structured by module, so project management sits alongside the rest of your scope
- The questions to put to the vendor and to implementation partners
Workday Evaluation Kit
Workday add-ons & integrations
Extend Workday with best-of-breed software that integrates with it:
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Project Management — strength by vendor
| Vendor | Strength | Best for | Starting price | Implementation | Actions |
|---|---|---|---|---|---|
 | ★★★ strong | Midsize companies or subsidiaries needing cloud-first SAP | $120/user/mo | 4–8 months | |
 | ★★★ strong | Large enterprises moving from on-premise Oracle to cloud | Custom | 9–18 months | |
 | ★★★ strong | Mid-to-large companies in the Microsoft ecosystem | $50/user/mo | 6–14 months | |
 | ★★★ strong | Midsize companies wanting unlimited users and flexible cloud ERP | Custom | 4–8 months | |
 | ★★★ strong | Service companies and nonprofits needing deep financial management | Custom | 3–6 months | |
 | ★★★ strong | Asset-intensive industries needing ERP, EAM, and field service in one platform | $100/user/mo | 6–14 months | |
 | ★★★ strong | People-centric organisations needing unified HR + finance | Custom | 6–12 months | |
 | ★★★ strong | Professional services firms already on Salesforce | $100/user/mo | 3–7 months |
Evaluating project management on Workday
What to put in front of the vendor before you commit.
- 1Project accounting depth (WIP, revenue recognition)
- 2Resource planning and skill-based allocation
- 3Time and expense capture (mobile, web)
- 4Integration with financial management
- 5Support for your billing models (T&M, fixed price, milestone)
Workday starts at a custom quote with a typical total cost of $300K–$2M+ and a 6–12 months implementation.
Full Workday pricing breakdown →Need help evaluating Workday project management?
Tell us what you need it to do and we'll help you work out whether Workday is the right fit — and which partners have done it before.
Workday Project Management FAQ
Does Workday support project-based billing for services firms?
Yes — Project Financials & Billing manages project billing, revenue recognition, profitability analysis, and forecasting, aimed at services organizations running Workday's broader Projects capability for resourcing and time entry.
Can Workday quote and staff services projects?
Yes — the Projects capability covers project and resource management, services quoting, and time entry for services delivery, reflecting Workday's people-centric design rather than manufacturing-project costing.
Is Workday project management the same as a dedicated PSA tool?
It overlaps in intent — project financials, billing, and resourcing — but Workday's project capability is rated strong specifically for services organizations already on its HCM and finance modules, not sold as a standalone PSA product the way Certinia or dedicated PSA platforms are.
Does Workday track project profitability?
Yes — Project Financials & Billing includes profitability analysis alongside revenue recognition and forecasting, so services organizations can see margin by project using the same data model as time entry and resourcing.
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