Acumatica Project Management

Lets employees record and submit individual expense receipts for approval and reimbursement, following the expense policy each company configures.

Groups general ledger accounts into account groups used to track project budgets, costs, and future revenue in project-related documents.

Lets employees categorize and track purchases, including project-related spending, made on a company credit card, alongside any out-of-pocket expenses awaiting reimbursement.

Defines billing rules that determine which project transactions and accounts are used when calculating customer billing amounts.

Bundles one or more expense receipts, covering costs such as travel, lodging, and freight, into a claim that is prepared, approved, and reimbursed as a unit.

Sets billing rates that can vary by project, task, account group, inventory item, employee, and date range using a flexible rate calculation engine.

Breaks a project down into individually trackable project tasks, each assignable a billing rule and monitored for completion.

Lets employees log time spent on work activities, then routes that time for approval, covering standard time cards, equipment time cards, and time entered for crew members.

Defines labor items representing billable employee time, including default pricing, GL accounts, and applicable taxes.

Prepares and sends project quotes to customers before a project exists, then converts an accepted quote directly into a project.

Sets up a project along with its budget, costs, and revenue targets, then manages it through each stage from creation to completion.

Collects project-related cost and revenue information into project transactions, whether generated from other documents or entered directly.

Selects the invoice type to prepare for a project and confirms the project is ready before billing begins.

Automatically generates customer invoices based on the recorded progress of a project.

Automatically generates customer invoices from a project's recorded cost transactions for time-and-material engagements.

Generates draft pro forma invoices that can be reviewed and revised with a customer before being converted into an accounts receivable invoice.

Corrects previously issued pro forma and accounts receivable invoices for a project to keep financial records accurate.

Reserves items bought specifically for a given project and keeps them separate from general stock so project-specific costs and revenue are captured accurately.

Populates and tracks a project's budget, which sets both the spending plan and the cost ceiling, so actual costs can be compared against it as the project progresses.

Locks original project budget values from editing and verifies that newly entered documents stay within the agreed budget.

Tracks customer-driven budget and commitment changes on a project through change orders, leaving the original figures untouched.

Consolidates itemized requests for potential budget changes into one master change order, using a layered review structure for tracking project budget changes.

Ties field service work to project management so service activity is reflected in project timelines, budgets, and expense tracking.

Tracks purchase orders as project cost commitments so committed costs populate the project's cost budget before they're actually incurred.

Governs how service documents behave when tied to a specific project, including showing project-specific inventory quantities for stock item lines.

Applies change orders to adjust a project's committed cost figures whenever commitment tracking is turned on.

Breaks a project's budget down by financial period to compare monthly budgeted amounts against actual revenue and expenses.

Fixes a set of project-related general ledger transactions that were posted with incorrect account, branch, project, cost code, or task data.

Automatically calculates and applies taxes on documents entered for a project, including project-specific tax zones and change order tax handling.

Tracks project costs and revenue in a project-specific currency alongside the company's base currency, including billing customers in their own currency.

Brings every file linked to a project or its related records into one place, with access controls and AI-assisted file tagging.