SAP Business ByDesign Procurement

Multi-level approval routing based on spend thresholds, cost centres, and item categories. Requesters submit needs via web or mobile, and approvers act on notifications — enforcing purchasing policies before commitments are made.

Automated PO generation from approved requisitions or MRP recommendations with vendor selection, price comparison, and delivery scheduling. Tracks order status from placement through receipt to invoice clearance.

Quantitative scorecards measuring on-time delivery, quality rejection rates, price competitiveness, and responsiveness. Provides objective data for supplier rationalisation, negotiation, and strategic sourcing decisions.

Stores supplier contracts with pricing terms, volume commitments, rebates, and expiry alerts. Automatically applies contract pricing to purchase orders and flags deviations from negotiated terms.

Automated comparison of purchase order, goods receipt, and vendor invoice for quantity, price, and tax accuracy. Blocks payment on mismatched invoices and routes exceptions for review, preventing overpayment and fraud.

Categorised spend visibility by vendor, commodity, department, and period with drill-down dashboards. Identifies consolidation opportunities, maverick spending, and contract leakage to drive procurement savings.

Long-term purchase agreements with scheduled delivery releases, allowing buyers to negotiate volume pricing while calling off materials as needed. Reduces administrative overhead for recurring purchases.

Vendor-facing portal for PO acknowledgement, ASN submission, invoice upload, and payment status checks. Reduces procurement team email volume and gives suppliers real-time visibility into order and payment status.