Sage Intacct Procurement

Provides standard, filterable reports for purchasing activity, including price list comparisons, purchase price variance, and the status of recurring purchase transactions.

Configures who must approve purchasing transactions and lets approvers delegate their responsibilities to a backup user or group while they're unavailable.

Sets up AP Automation so incoming vendor documents are automatically matched to purchasing transactions, reducing manual data entry.

Configures how purchased items post to the general ledger, including GL account assignments, GL groups, item groups, and cross-references.

A lien waiver confirms a vendor has been paid and gives up the right to file a claim against the property where work took place. Sage Intacct automatically builds a compliance record for each lien waiver tied to an AP bill or payment, letting teams print or email waivers, mark them received, and withhold future payments if none arrives.

Defines the price lists, entries, and schedules used to determine what vendors charge for purchased items.

Requires new and edited vendor records to clear a review step before they're usable in Accounts Payable or Purchasing records.

Configures the templates that control the accounting, workflow, and behavior of each type of purchasing transaction, from standard preconfigured definitions to advanced customized ones.

Validates General Ledger, Accounts Payable, and Purchasing transactions in real time against a specified budget, alerting users when spending — including committed but unbilled expenses — would exceed the limit.

Bundles units of measure that belong together — length or weight, for example — into groups with a base unit and conversion ratios for purchasing.

Covers the initial setup of the Purchasing application, including general configuration, product lines, and vendor GL groups.

Uses AI-driven AP Automation to automatically create and match incoming purchasing transactions to vendors, improving accuracy as users correct predictions over time.

Captures the freight, insurance, and handling costs added to a purchase so inventory valuation and cost of goods sold reflect the full landed cost of an item.

Automatically compares quantities and unit prices between converted purchasing transactions, such as a purchase order and its vendor invoice, and flags any that fall outside a configured percent tolerance for review.

Prints or emails purchasing documents individually or in bulk, with support for custom messages on printed output.

Sets up templates that automatically generate purchasing transactions on a repeating schedule, with header, schedule, and line-level status settings that control when generation stops.

Vendor compliance management tracks insurance certificates and other required documents, such as licenses, checking them automatically when vendor bills are paid in Accounts Payable. Teams define compliance types and definitions, then create compliance records per vendor to flag missing or expired documents and optionally block payment.

Tracks purchasing transactions through their workflow states, from draft through conversion to the next document type, such as turning purchase orders into vendor invoices.

Covers how to set vendor credit limits and place a vendor on credit hold when a limit is reached.

Lets administrators define custom vendor types to segment vendors for reporting, with an option to default the 1099 form and box for every vendor sharing that type.

Covers how to maintain vendor records, including removing inactive or duplicate vendors from the list and paying a vendor directly from that list.