IFS Applications Procurement

Lets contractors submit Applications for Payment and application values to the contract owner online, then track certification, invoicing, and payment status.

Logs and manages interactions recorded against suppliers, including a dedicated panel view summarizing supplier relationship data.

Captures emissions data for purchased parts at the supplier level to support sustainability reporting in procurement.

Provides analysis tools, transaction history, consignment reporting, and Intrastat import reporting for reviewing procurement activity.

Asset Procurement covers identifying material demand tied to asset work and initiating the purchasing process to fulfil it.

Manages the creation, negotiation, activation, and rejection of agreements with maintenance contractors, including linking them to underlying supplier agreements.

Covers the steps to start a purchase: entering requisitions and orders, requesting supplier quotations, creating supplier agreement releases, and authorizing requisitions.

Manages receipts tied to a CRO, including confirming, modifying, and reporting what was received.

Covers entering, confirming, changing, and authorizing purchase orders, plus monitoring procurement activity and sending orders to suppliers.

Covers the full goods-receiving flow: recording arrivals, moving items into inspection or stock, handling quality inspection and discrepancies, and receiving shop orders and dispatch advices.

Maintains supplier pricing, discounts, warranties, fixed additions, and purchase charges such as landed costs used in procurement.

Sets up and maintains product catalogs and default settings used for employee self-service purchasing.

B2B Contract Change Order manages the registration, updating, and follow-up of contract change orders exchanged electronically with business partners.

Manages the full lifecycle of service contractor agreements, from creation and negotiation through activation, revision, and rejection, including access control and linked request contracts.

Gives suppliers a self-service portal to confirm purchase orders, manage vendor-managed inventory and consignment stock, respond to quotation requests, and maintain their own company and catalog details.

Manages recurring supplier delivery schedules and the scheduling details tied to them.

Covers how external contractors view and accept work assignments, carry out the work, and report progress back into the system.

Supports strategic procurement planning by defining category assortments and generating spend analysis to guide sourcing decisions.

Handles claims raised against suppliers, including the return of excess inventory.

Contract Change Management governs how variations to a contract or project's scope, timeline, or commercial terms are reviewed, approved, and tracked once the original agreement is in place.

Manages sub contracts with suppliers across their lifecycle, from tender invitations and awards through cost control, revisions, and applications for payment.

Values work performed under sub contracts and processes the resulting certifications, applications for payment, invoices, and payments.

Manages requests for agreement quotations, the resulting supplier agreements, and their ongoing handling and re-negotiation.

Maintains core supplier master data, hierarchy, and change requests, along with invoice, payment, and purchase settings for each supplier.

Evaluates and rates supplier performance using configurable templates, KPIs, and KPI groups.

Manages the process of requesting and handling supplier quotations, including finalizing the resulting supplier agreement.

Creates and manages requests submitted to or about suppliers.

Manages the B2B tender process, from inviting and approving contractors through submitting tenders and confirming purchase orders.

Indemnity Management gives a single place to log and track guarantees, performance bonds, insurance policies, permits, and licenses, whether issued to or received from customers, suppliers, or subcontractors.

Manages the rent-in process initiated from purchase orders, covering supplier shipments, rental events, transactions, exchanges, write-offs, and finalizing the rental, using shared rental basic data such as chargeable days, date exceptions, and rental modes.