Compliance & GRC
Data Privacy Software
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral — no vendor pays for placement or ranking.
Data privacy software helps organisations find where personal data lives, manage consent across websites and apps, and automate the data subject access requests (DSARs) that GDPR, CCPA and dozens of other privacy laws require you to fulfil on a deadline.
This guide compares the leading data privacy platforms on the capabilities that matter most: data discovery and classification depth, consent management, DSAR automation, and how well each one maps and acts on personal data sitting inside your ERP and CRM, not just your marketing stack.
Compare data privacy software
| Product | Works with | Pricing | Deployment |
|---|---|---|---|
| Salesforce | Quote-based | Cloud/On-premise/Hybrid | |
| ERP-agnostic | Quote-based | Cloud | |
| ERP-agnostic | Server-side tagging Free plan: 0 USD for 100,000 requests/month | Cloud | |
| ERP-agnostic | Quote-based | Cloud | |
| ERP-agnostic | Free for up to 5,000 unique users per month; Starter from $150/month (up to 30,000 users); Plus from $499/month billed annually (up to 100,000 users); Pro is custom | Cloud | |
 Workday+1 more | Quote-based | Cloud | |
| ERP-agnostic | Free (Cookie Consent: 1 user/domain, 5,000 monthly visitors); Plus from $199/mo | Cloud | |
 NetSuite+1 more | Quote-based | Cloud | |
| ERP-agnostic | Quote-based | Cloud/On-premise/Hybrid | |
| ERP-agnostic | Quote-based | Cloud/Hybrid | |
 Dynamics 365+1 more | Quote-based | Cloud | |
| ERP-agnostic | Free for up to 1,000 sessions per month on Web CMP; paid plans from EUR 7 per month | Cloud |
WorkdaySalesforceNetSuiteSalesforceDynamics 365SalesforceWhat is data privacy software?
Data privacy software is a platform that helps organisations discover and classify personal data across their systems, manage the consent individuals give (or withdraw) for how that data is used, and automate the operational work of privacy compliance: data subject access requests, data mapping, privacy impact assessments and breach response. Most platforms combine a data discovery and classification engine that scans databases, cloud storage, SaaS apps and sometimes ERP and CRM systems for personal data, a consent management layer for websites and apps, and a workflow layer that routes and tracks DSARs to a regulatory deadline. Buyers range from dedicated privacy and legal teams at large enterprises to smaller companies that need baseline GDPR and CCPA compliance without a full-time privacy team.
How to choose data privacy software
Data discovery and classification
How broadly the platform scans structured databases, cloud storage, SaaS apps and, critically, enterprise systems like your ERP or CRM to find personal data automatically.
DSAR automation
Whether requests to access, correct or delete personal data are routed, tracked and fulfilled against a regulatory deadline, rather than handled by email and spreadsheets.
Consent management
A consent management platform that captures, stores and honours cookie and marketing consent choices across your web and app properties.
Regulatory coverage
Built-in support for the specific laws you are on the hook for: GDPR, CCPA/CPRA, and increasingly state and sector-specific US privacy laws.
ERP and CRM connectivity
A documented connector into your ERP or CRM so personal data in structured business records is actually discoverable and actionable, not just data in marketing tools.
Pricing model
Most established vendors are quote-based on data volume, request volume or employee count; confirm what drives cost before shortlisting.
Data Privacy & GDPR that works with your ERP
Privacy teams often start with the marketing stack, cookies, email lists, ad pixels, because that is where consent tooling naturally lives. But the personal data that actually creates GDPR and CCPA exposure usually sits deeper: customer and vendor master records, HR and payroll data, order history and support tickets inside your ERP and CRM. A data privacy platform that can only scan SaaS marketing tools will miss it. The products below are noted for their documented connectors into SAP, NetSuite, Salesforce and other enterprise systems, so you can shortlist tools that can actually discover and act on the personal data your ERP holds, not just the data your website collects.
Frequently asked questions
What is the best data privacy software?
The best data privacy software depends on your data footprint and team size. Enterprises with data across on-prem databases, SAP or Oracle systems and cloud stores typically need deep data discovery, such as OneTrust, BigID or Securiti. Smaller companies mainly needing GDPR/CCPA baseline compliance and DSAR handling often start with a lighter, faster-to-deploy platform. Compare options below by data source coverage and DSAR automation, not brand alone.
How much does data privacy software cost?
Pricing is almost always quote-based, driven by data volume, number of DSARs per year, or employee/record count rather than a flat per-user fee. Consent management platforms sometimes publish lower-tier pricing based on monthly website visitors. Enterprise data discovery and DSAR automation deployments typically require a custom quote. Each product profile below notes the vendor published pricing model where available.
Does data privacy software integrate with my ERP?
Some do, and it is worth confirming before you buy. Enterprise-focused platforms such as OneTrust and BigID publish specific connectors for SAP HANA and other ERP data sources so personal data inside financial and customer master records can be discovered and included in DSAR responses. Consent-management-only platforms typically do not touch the ERP at all. Each profile below lists the ERP/CRM integrations the vendor documents.
What is the difference between a consent management platform and a full privacy platform?
A consent management platform handles cookie banners and marketing consent choices on websites and apps; that is its whole job. A full data privacy platform is broader: it adds data discovery and classification across your systems, DSAR workflow automation, data mapping and privacy impact assessments. Some vendors below do only consent management; others bundle consent with the full privacy operations suite.
What features should data privacy software have?
Look for automated data discovery across databases, cloud storage and enterprise systems, DSAR workflow automation with deadline tracking, consent management for web and app, built-in mappings to GDPR, CCPA/CPRA and other regulations, and audit trails for compliance reporting. Use the buyer checklist on this page to score each option against your actual data footprint.