Productive
by Productive · Professional Services
Agency management and PSA platform for resourcing, projects, time and profitability.
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.
- Works with
NetSuiteQuickBooksXero
Sage- Deployment
- Cloud
- Company size
- SMB, Mid-market
- Pricing
- Per-user subscription, tiered
- Founded
- 2014
- Headquarters
- Zagreb, Croatia
Overview
Productive is a cloud-based agency management and professional services automation (PSA) platform aimed at agencies, consultancies, IT services firms, software and hi-tech companies, and architecture and engineering practices. It consolidates resource planning, project management, time tracking, and financial operations -- budgeting, invoicing, forecasting and revenue recognition -- into a single system, positioning itself as a replacement for the spreadsheets and disconnected tools services businesses typically stitch together.
The platform is organized around three areas: resourcing (capacity planning, team availability, skills-based allocation, time tracking, time off), projects (task management with Gantt, list, board, table, calendar and timeline views, docs, forms, a sales CRM, automations), and financials (budgeting and profitability tracking, invoicing, forecasting, expense management, revenue recognition, and a scenario builder). Reporting sits across all three with over 50 pre-built reports, a fully customizable report builder, and an AI assistant that can generate reports from natural-language requests.
Productive does not integrate directly with core ERP systems for two-way data exchange. Its accounting-system integrations (Xero, QuickBooks Online, Sage, NetSuite, Fortnox, Visma e-conomic, Exact, Twinfield) are one-way invoice and expense exports from Productive into the accounting tool, aimed at services firms that run their books in a separate accounting package rather than a full ERP. Founded in 2014 and headquartered with an engineering base in Zagreb, Croatia, the company describes itself as self-funded and profitable, with founders who previously built and scaled a 350-person design and development firm.
Screenshots & demo
Screenshots sourced from Productive.
Modules & capabilities
Productive covers 33 of 61 capabilities we track in this category (+3 partial)
54%- Services CPQ / proposal generationNot evidenced
- Reusable estimate templates from prior actualsNot evidenced
- Quote-to-project conversionNot evidenced
- Quote & estimate approval workflowsNot evidenced
- Bid vs. actual variance analysisNot evidenced
- Sales pipeline & opportunity trackingNot evidenced
- Automated proposal / SOW / RFP generationNot evidenced
“Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
Common use cases
- Giving a marketing or creative agency a single view of who is booked, who is free, and what it will cost to staff a new engagement
- Tracking project profitability in real time instead of waiting for month-end finance reports
- Consolidating time tracking, budgeting and invoicing for a consultancy running retainer and fixed-fee client work side by side
- Automating retainer invoicing and payment-reminder sequences for services firms with recurring client billing
- Giving an IT services or software agency capacity forecasting to decide when to hire versus subcontract
- Exporting client invoices generated in Productive into Xero, QuickBooks or Sage for the accounting team
- Rolling up utilization, revenue and margin KPIs across multiple business units or offices for leadership reporting
Strengths & considerations
Strengths
- Combines resource planning, project management, time tracking and financial and profitability reporting in one system built specifically for services businesses, rather than a generic project tool
- Real-time profitability tracking at the project level, rather than relying on month-end accounting close
- Skills- and availability-based resource allocation with an AI-ranked resource-request workflow
- Self-funded and profitable since 2014, founded by operators who previously ran a 350-person services firm themselves
Considerations
- Accounting-system integrations (Xero, QuickBooks, Sage, NetSuite and others) are one-way invoice and expense exports, not bi-directional certified ERP connectors
- No documented native integration with SAP, Microsoft Dynamics, Oracle, Acumatica or Workday
Used Productive with your ERP? Rate it in 30 seconds — it helps every buyer after you.
Rate itERP integrations
One-way: invoices created in Productive are exported and copied into NetSuite for further processing.
One-way export of invoices created in Productive into QuickBooks Online.
Export and copy invoices and expenses from Productive into Xero.
Connector details independently verified against vendor marketplaces and documentation; last checked 2026-08-20.
Pricing
Full Productive pricing breakdown — cost at 25/100/500 seats, competitor rates & FAQs
Essential from $10/user/mo annual, $12/user/mo monthly. Professional from $25/user/mo annual, $29/user/mo monthly. Ultimate is custom and quote-based. Minimum 3 users. Free 14-day trial, no credit card required. Get an independent shortlist with pricing guidance below.
What does Productive cost?
Productive publishes a list price. Enter your seat count for an annual figure at that rate.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- SOC 2, GDPR, CCPA
- Mobile app
- Yes
- Languages
- English
About the vendor
- Founded
- 2014
- Headquarters
- Zagreb, Croatia
- Ownership
- Private (self-funded and profitable)
Alternatives to Productive in Professional Services
Productive — frequently asked questions
Does Productive integrate with an ERP system?
Productive is not a certified ERP connector platform. It offers one-way invoice and expense export into accounting systems including Xero, QuickBooks Online, Sage, NetSuite, Fortnox, Visma e-conomic, Exact and Twinfield, so services firms can push completed invoices out to whichever accounting tool their finance team uses.
What kind of company is Productive built for?
It targets professional services businesses including agencies, consultancies, IT services firms, software and hi-tech companies, and architecture and engineering practices that need resource planning, project delivery tracking and profitability reporting in one place.
How is Productive priced?
Pricing is per-user and tiered: Essential starts from $10/user/month billed annually ($12 billed monthly), Professional from $25/user/month billed annually ($29 billed monthly), and Ultimate is custom and quote-based for larger, more complex organizations. A minimum of 3 users applies, with a free 14-day trial.
Can Productive track project profitability in real time?
Yes. Productive links logged time, expenses and budget data to show budget consumption, cost, revenue and profit margin as work happens, rather than requiring teams to wait for a month-end accounting close.
Does Productive have a mobile app?
Yes, Productive offers iOS and Android mobile apps in addition to macOS and Windows desktop apps, syncing time entries and task updates across devices.
Compare Productive head-to-head
The Professional Services Buyer's Guide
Before you commit to Productive, see how it sits against the 13 professional services systems we track — on capability, ERP integration depth and what each one actually charges for.
Professional Services Buyer's Guide
13 systems compared · 2026
ERP Research
- Productive compared side-by-side with 12 alternatives
- ERP integration checklist — what to verify before you shortlist
- The pricing questions that change the quote
- A Productive evaluation brief, included with the guide
Professional Services Buyer's Guide
Get a quote for Productive
Productive publishes a list price, but the number you pay depends on volume, modules and integration scope. Tell us your setup and we'll come back with a realistic figure and the alternatives worth quoting against it.