Updated July 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral — no vendor pays for placement or ranking.
Document management systems for Workday store, index and govern documents — employee files, supplier records, signed agreements — with retention policies, access control and audit trails. Workday supports attachments on worker and business records; dedicated platforms add enforced retention schedules, records management, full-text search and the governance HR document requirements demand.
| Product | Best for | Pricing | Deployment |
|---|---|---|---|
| SMB / Mid-market / Enterprise | Per-user subscription (annual/monthly), tiered Business and Enterprise plans; free Individual tier available | Cloud | |
| SMB / Mid-market / Enterprise | $50/user/month (Cloud Starter) | Cloud/On-premise/Hybrid | |
| Mid-market / Enterprise | Custom quote / contact sales | Cloud/On-premise/Hybrid | |
| Mid-market / Enterprise | Tiered subscription licensing based on number of users, content volume, and features; pricing quoted on request. | Cloud/On-premise/Hybrid | |
| SMB / Mid-market | Subscription / quote-based (contact sales) | Cloud |
In Workday landscapes this category is usually driven by employee files rather than finance documents. HR accumulates offer letters, contracts, visa documentation, disciplinary records and medical certificates — material with genuine retention obligations, access restrictions and, in the EU and UK, data-protection consequences for keeping it too long.
Workday attachments handle storage but not governance, and that gap is where these platforms live. The vendors below span two quite different shapes: collaboration-first platforms that are easy to adopt and integrate broadly, and traditional ECM built for records management, retention enforcement and audit-grade control. Which you need depends on whether your driver is convenience or compliance.
Workday supports attachments on worker records and business processes, so offer letters, signed forms and supporting documentation can sit against the person or transaction they relate to, secured by Workday's own domain-based security. For retrieval in context, that works well. What it does not provide is lifecycle governance: enforced retention schedules with defensible disposition, legal hold, records-management certification, full-text search across document contents, or the audit trail showing who viewed a sensitive employee document and when — which is precisely what data-protection and employment-law obligations tend to require.
NetSuite
SAP
WorkdaySalesforce+4SAP
Dynamics 365NetSuiteWorkday+2SAP
OracleWorkdayDynamics 365+2SAPDynamics 365WorkdaySalesforce+3NetSuiteDynamics 365SAPWorkday+4Customer stories from the vendors compared above, summarised from their published case studies.
Financial Services · United States · Enterprise
2,300 users managing 300 million documents, accelerated claims processing, enhanced customer service, automated workflows
Financial Services · United States · Enterprise
Migrating 1 billion documents to Hyland Cloud, improved performance and user experience
Technology · Germany · Enterprise
Runs with SAP9 weeksConsolidated OCR solutions, increased process automation 30-80%, extracts 50+ data fields with 90% requiring no manual intervention, operates in 20+ languages
Transportation · United States · Mid-Market
Runs with InforEliminated paper copies, enabled 20% billing growth without additional AP staff, achieved real estate savings
Financial Services · United States · Mid-Market
Automated FNOL process, seamless integration reduced implementation time 50%+, improved customer service
Healthcare · United States · Enterprise
Unified medical images across facilities, eliminated paper storage need, achieved One Patient One Chart vision, improved clinical and operational efficiency
Summarised from each vendor's published customer stories. Figures are the vendor's own claims, not independently verified by ERP Research. Browse all add-on case studies →
A vendor-neutral shortlisting guide to document management: how the 5 systems we track compare on capability, what to check before you sign, and the questions that separate a good fit from an expensive one.
Document Management Buyer's Guide
5 systems compared · 2026
ERP Research
Based on published per-user pricing from 7 document management vendors in our catalogue. Enter your seat count for an annual range.
List the specific document management outcomes you need — volumes, workflows, countries, systems in the loop — and rank them. Vendor demos are optimised to reframe your requirements around their strengths; a written list keeps the evaluation yours.
Every vendor here “integrates with Workday” — the differences are in depth. Ask each to demo the integration against a realistic Workday configuration: your entity structure, your fields, your transaction volumes, and what happens when a sync fails.
Look for Workday Marketplace listing / Workday certified integration and a current listing on Workday Marketplace. Certification doesn't guarantee fit, but it confirms the vendor keeps pace with Workday releases — uncertified integrations are where upgrade breakage concentrates.
Ask for two reference customers on Workday at your size and in your industry, and ask them what broke in the first year. Implementation quality varies more than product quality in the document management category.
Compare subscription plus implementation plus internal effort — not headline price. Workday document management pricing models differ (per user, per volume, per entity), so normalise every quote to your actual usage before comparing.
For storing and retrieving documents against a worker, yes. For governing them, generally not. The trigger is usually retention: employment records carry statutory retention periods that differ by country and document type, and both keeping documents too long and disposing of them too early create exposure. If nobody can currently say what your retention schedule is or prove it was applied, attachments are not solving the problem you have.
Documents are stored in the platform with metadata linking them to Workday worker or supplier identifiers, surfaced either through an embedded viewer inside Workday or from the platform's own interface. The important question is whether security models stay aligned — a document platform that does not respect Workday's security groups can expose sensitive HR documents to people Workday deliberately restricts, and that misalignment is easy to miss at implementation.
Match it to the driver. If the need is accessible employee files with reasonable controls and easy integration, a modern collaboration platform is quicker to adopt and better liked. If the driver is regulatory — enforced retention, defensible disposition, legal hold, records certification — traditional ECM is built for exactly that and the collaboration platforms are not. Buying the wrong shape here is common because the compliance requirement often arrives after the convenience one.
This comparison currently covers 5 options that work with Workday, including Box, Laserfiche, OnBase. Each links to a detailed profile with features, integrations, pricing and alternatives, and the directory is updated as the market changes.
Most vendors here quote rather than publish. Tell us your Workday version, seat count and must-haves and we'll come back with an independent view of what it should cost — and which options are worth quoting against each other.