Epicor ECM (DocStar) vs OnBase
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Subscription and perpetual licensing; quote-based | Custom quote / contact sales |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise, Hybrid |
| Company size | Mid-market, Enterprise | Mid-market, Enterprise |
| Stated ERP integrations | Epicor, Microsoft Dynamics 365, Sage X3, Oracle Fusion Cloud, SAP, Infor | SAP, Oracle Fusion Cloud, Workday, Microsoft Dynamics 365, Infor |
| Vendor | Epicor | Hyland |
Our take
Where Epicor ECM (DocStar) leads
- Stronger evidenced coverage on 8 of the 15 capabilities where they differ (led by ocr / text recognition and metadata-driven tagging & classification).
- Stated Epicor, Sage X3 integration the alternative doesn't list.
Where OnBase leads
- Stronger evidenced coverage on 7 of the 15 capabilities where they differ (led by low-code case / app builder and version control & revision history).
- Stated Workday integration the alternative doesn't list.
Where they differ
The 15 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Core strength WorkView application platform for case-style solutions |
| OCR / text recognitionCapture & Ingestion | Supported Part of Intelligent Data Capture | Not evidenced |
| Version control & revision historyRepository & Organization | Not evidenced | Supported |
| Metadata-driven tagging & classificationRepository & Organization | Supported | Not evidenced |
| Full-text & metadata searchRepository & Organization | Supported Google-style context search | Not evidenced |
| Related document linkingRepository & Organization | Not evidenced | Supported Consolidated view of related content in case management |
| Certified records managementRecords Management & Compliance | Not evidenced | Supported SEC 17a-4 broker-dealer recordkeeping support |
| Electronic signatureRecords Management & Compliance | Supported DocuSign integration | Not evidenced |
| Real-time co-authoringCollaboration & Access | Not evidenced | Supported Secure content sharing with version control and co-authoring |
| Secure external sharingCollaboration & Access | Not evidenced | Supported |
| AI-enhanced / semantic searchAI & Content Intelligence | Supported ECM Agent for Prism natural-language queries | Not evidenced |
| Public REST APIPlatform, Reporting & Integrations | Supported Two-way REST API | Not evidenced |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Not evidenced | Supported Real-time interactive dashboards, OnBase Insights |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Supported Cloud, Epicor-hosted, on-prem, GovCloud | Not evidenced |
| AP invoice automationWorkflow & Process Automation | Core strength 2/3-way matching, touchless invoice approval, two-way API write-back | Supported AP connector framework with two-way ERP data validation |
Both grade identically on the other 36 capabilities — see each product's full profile: Epicor ECM (DocStar), OnBase.
Epicor ECM (DocStar) vs OnBase — FAQs
Is Epicor ECM (DocStar) or OnBase better for ERP integration?
Both state integrations with Microsoft Dynamics 365, Oracle Fusion Cloud, SAP, Infor. Epicor ECM (DocStar) additionally lists Epicor, Sage X3. OnBase additionally lists Workday. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Epicor ECM (DocStar) or OnBase?
Neither publishes a list price — both quote. Ask each for the all-in first-year cost at your seat count, as one number, and compare those.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Epicor ECM (DocStar) and OnBase should each cost you — and whether a third option belongs on your shortlist.