When I Work Pricing 2026
When I Work starts from $2.50/user/month (Essentials plan). What follows is what that figure does and does not cover, what drives the total, and what comparable time & attendance tools charge.
See full When I Work overview — features, integrations & alternatives- Pricing model
- Per-user subscription, billed in blocks of five seats
- Starting price
- From $2.50/user/month (Essentials plan)
- Free trial
- Yes
Three tiers: Essentials $2.50/user/month, Pro $5/user/month, Premium $8/user/month. Time tracking/attendance can be toggled on or off on any plan. Premium adds API key access, webhooks and SAML/SSO. 14-day free trial, no credit card required; no long-term contract.
What When I Work costs at 25, 100 and 500 seats
Annual software spend computed at $2.5/user/month — When I Work's published per-seat rate. That is not always the same as the headline "starting from" price, which often refers to a single-user or entry plan. Implementation, integrations and support are on top.
| Seats | When I Work / year | Category range / year |
|---|---|---|
| 25 | $750 | $675 – $1,800 |
| 100 | $3,000 | $2,700 – $7,200 |
| 500 | $15,000 | $13,500 – $36,000 |
Category range is the 25th–75th percentile of published per-seat rates across 7 time & attendance products, median $3/user/month.
What comparable time & attendance tools charge
Published per-seat rates from other products in this category, cheapest first. When I Work sits below the category median on published rates.
What does When I Work cost?
When I Work publishes a list price. Enter your seat count for an annual figure at that rate.
When I Work pricing FAQs
How much does When I Work cost?
When I Work starts from $2.50/user/month (Essentials plan). At that rate a 100-seat deployment is about $3,000 a year before implementation and add-ons. Three tiers: Essentials $2.50/user/month, Pro $5/user/month, Premium $8/user/month. Time tracking/attendance can be toggled on or off on any plan. Premium adds API key access, webhooks and SAML/SSO. 14-day free trial, no credit card required; no long-term contract.
What drives the cost of When I Work?
Three tiers: Essentials $2.50/user/month, Pro $5/user/month, Premium $8/user/month. Time tracking/attendance can be toggled on or off on any plan. Premium adds API key access, webhooks and SAML/SSO. 14-day free trial, no credit card required; no long-term contract.
What are the alternatives to When I Work and what do they cost?
Among time & attendance products that publish a rate, Time Doctor is the cheapest at about $3 per user per month and ADP Workforce Now the most expensive at about $48. Published rates bound the negotiation even when When I Work itself is quote-based.
Is When I Work pricing negotiable?
Published list rates are the starting point, not the floor. Annual commitment, multi-year terms and seat volume are the usual levers, and vendors in this category commonly discount for committed seat counts. Bring a competing published rate to the conversation.