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Xelix

by Xelix · Bank Reconciliation

AI-powered AP platform for invoice capture, duplicate payment detection, and reconciliation.

Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.

Works with
SAPOracleWorkdayMicrosoft Dynamics 365Infor
Deployment
Cloud
Company size
Enterprise
Pricing
Quote-based
Headquarters
London, United Kingdom

Overview

Xelix is an AI-native accounts payable platform that bolts onto a company's existing ERP and AP systems rather than replacing them, adding controls, automation and cost recovery on top. It is organised into modules covering invoice capture (Capture), duplicate-payment and fraud detection (Transactions), supplier statement reconciliation (Statements), vendor query management (Helpdesk), master vendor data cleansing (Vendors), and self-serve AP reporting (Reports/Insight). Customers include large enterprises such as Kraft Heinz, GSK, General Electric, Merck, AstraZeneca, UPMC and BAT.

The platform ingests daily invoice, workflow and master-vendor data files (typically via SFTP) from the customer's ERP, plus optional email and SSO integration, so it does not require heavy IT involvement to deploy. Xelix reports processing 220M+ invoices annually across its customer base and being used by teams to prevent duplicate and erroneous payments, reconcile supplier statements at scale, and cut manual AP audit and query-handling effort. Named case studies report results such as $11.8M in prevented duplicate payments at Saint Luke's Health System, 33x more statements reconciled at Liberty Global, and $15M in overpayments prevented in year one at Equans.

Xelix is privately held, headquartered in London with a second office in Wilmington, Delaware, and raised a $160M Series B led by Insight Partners in July 2025, following a 2023 Series A led by FINTOP Capital. It reports 200+ global customers, a 98% customer retention rate, and SOC 2 Type II and ISO 27001 certification.

Screenshots & demo

Screenshots sourced from Xelix.

Features & capabilities

Capture (Invoice Processing)

Template-free AI extraction and validation of inbound invoices.

  • Template-free invoice data extraction across formats
  • Claimed 99%+ extraction accuracy from day one
  • AI-agent-based exception resolution without IT tickets
  • Automatic correction of extracted invoice data
  • Feeds clean data downstream to raise straight-through processing rates

Transactions (Duplicate Payment & Fraud Prevention)

Real-time, 100%-coverage auditing of AP transactions before payment.

  • Real-time audit of 100% of invoices pre-payment
  • Analyses 500+ data points per invoice via ML models
  • Duplicate invoice, overpayment and posting-error detection
  • Risk-rated (high/medium/low) exception prioritisation
  • Customised email alerts and task-assignment workflows
  • Historic payment audit run at implementation to recover past overpayments
  • Pre-built and custom reporting on exceptions and trends

Statements (Supplier Statement Reconciliation)

Automated reconciliation of inbound supplier statements at scale.

  • AI scanning of inbound email to identify statement documents
  • Automatic extraction of statement line items
  • Reconciliation against ERP/AP records
  • Identification of missing invoices and unused credit notes
  • One-click sharing of reconciliation results with vendors
  • Real-time reconciliation dashboard and analytics
  • Audit trail for reconciled statements

Vendors (Master Vendor Data)

Daily monitoring and cleansing of the vendor master file.

  • Daily automated scanning of the vendor master file
  • Alerts on vendor record changes (e.g. bank details)
  • Duplicate vendor record identification
  • Inactive vendor detection
  • Vendor database consolidation

Helpdesk (Vendor Query Management)

AI-assisted ticketing for inbound vendor queries.

  • Automated ticket creation from inbound vendor emails
  • AI-generated draft responses to common queries
  • SLA tracking on vendor queries
  • Phishing detection on inbound vendor email
  • Configurable ticket workflows and routing
  • Query-handling productivity reporting

Reports (Xelix Insight)

Self-serve reporting across Procure-to-Pay data.

  • Self-serve, no-IT report building
  • Consolidated view across systems, entities and business units
  • Team productivity and SLA monitoring

Common use cases

  • Auditing 100% of invoices in real time to catch duplicate payments and posting errors before the pay run
  • Reconciling supplier statements automatically to surface missing invoices and unused credit notes
  • Running a historic payment audit at implementation to recover past overpayments without a separate recovery-audit firm
  • Handling high inbound invoice volumes without templates via AI-based capture
  • Cleansing and monitoring the vendor master file to catch fraudulent bank-detail changes
  • Automating first-line responses to routine vendor queries to cut AP helpdesk ticket volume
  • Giving AP leadership self-serve reporting across P2P data without IT involvement

Strengths & considerations

Strengths

  • Bolt-on model that layers onto an existing ERP/AP stack via daily file feeds rather than replacing it
  • Combines proactive pre-payment transaction auditing with post-hoc historic overpayment recovery in one platform
  • AI-native invoice capture claiming 99%+ accuracy without templates or a ramp-up period
  • Named enterprise customer base (Kraft Heinz, GSK, GE, Merck, AstraZeneca) with publicly disclosed, dollar-figure case study results

ERP integrations

File-based (daily SFTP feed)Inbound

Supports SAP S/4HANA and SAP ECC

File-based (daily SFTP feed)Inbound

Supports Oracle Fusion and PeopleSoft

File-based (daily SFTP feed)Inbound
File-based (daily SFTP feed)Inbound
File-based (daily SFTP feed)Inbound

Pricing

Model
Quote-based
Free trial
No

No published price list; Xelix sells via a 'Get Quote' / demo request flow. Pricing is not published on the website. Get an independent shortlist with pricing guidance below.

Technical & security

Hosting
Cloud-hosted on AWS (SaaS); data residency options in EU, US or UK
Compliance
ISO 27001, SOC 2 Type II, GDPR

About the vendor

Headquarters
London, United Kingdom
Employees
100+
Ownership
Private (backed by FINTOP Capital and Insight Partners)

Alternatives to Xelix in Bank Reconciliation

Xelix — frequently asked questions

What does Xelix do?

Xelix is an AI-native accounts payable platform that bolts onto a company's existing ERP to automate invoice capture, detect duplicate payments and fraud before they are paid, reconcile supplier statements, cleanse vendor master data, and manage vendor queries.

What ERPs does Xelix integrate with?

Xelix documents integrations with SAP (S/4HANA and ECC), Oracle (Fusion and PeopleSoft), Workday, Microsoft Dynamics 365 and Infor, typically via a daily SFTP file feed of invoice, workflow and master vendor data rather than a live API connection.

How is Xelix priced?

Xelix does not publish pricing on its website. Prospective customers request a quote or demo, and pricing is negotiated based on the company's invoice volume and modules selected.

How long does Xelix take to implement?

Xelix reports that customers can go live in as little as 7 weeks, with the Transactions module typically implemented in 4-6 weeks and initial ROI visible within 60 days, since setup mainly requires connecting daily data feeds rather than deep IT integration.

Is Xelix a recovery audit firm?

No. Xelix positions itself as a technology alternative to traditional recovery audit firms: it runs a one-off historic payment audit at implementation to recover past overpayments, then continuously audits new transactions in real time to prevent future overpayments before they are paid.

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