Epos Now
by Epos Now · POS Integration
Cloud point-of-sale system for retail and hospitality with accounting app integrations.
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.
- Works with
- QuickBooksXero
Sage Business Cloud AccountingShopify - Deployment
- Cloud
- Company size
- SMB, Mid-market
- Pricing
- Subscription + hardware bundle, quote-based
- Founded
- 2011
- Headquarters
- Norwich, United Kingdom
Overview
Epos Now is a cloud-based point-of-sale (POS) and payments provider founded in Norwich, UK in 2011. It sells combined hardware-and-software POS systems targeted at small and mid-sized retail and hospitality businesses, including clothing and convenience stores, salons, pharmacies, restaurants, pubs, cafes and hotels. The company reports serving more than 80,000 business locations across more than 70 countries, with regional offices in the UK, the US (Orlando, FL) and Australia.
The platform is split into a Retail POS and a Hospitality POS product line, both built on the same cloud back office. Core functionality covers checkout and payment processing, inventory and stock control, staff and customer management, and real-time sales reporting. Hospitality customers get table management, a kitchen display system, and order-and-pay features; retail customers get barcode and stock tools, click-and-collect and online-store sync. Epos Now also sells its own card payment processing (Epos Now Payments) alongside third-party processor options.
Beyond the core POS, Epos Now operates an AppStore of 100+ third-party integrations spanning accounting, ecommerce, delivery, loyalty and staff-management apps. For back-office accounting, it offers direct app integrations with QuickBooks, Xero and Sage Business Cloud Accounting that sync sales, products, stock, customers and suppliers into the accounting system.
Screenshots & demo
Screenshots sourced from Epos Now.
Features & capabilities
Point of Sale & Checkout
Core transaction processing for retail and hospitality counters.
- Card, chip-and-pin and contactless payment acceptance
- Apple Pay and Google Pay / Google Wallet support
- Cash discounting and card surcharging
- Built-in receipt printing
- Offline mode for continued sales during outages
- Split billing
Inventory & Stock Management
Real-time stock tracking across one or multiple locations.
- Barcode scanning and custom barcode label printing
- Low-stock alerts and automated restocking lists
- Supplier filtering and automatic purchase order setup
- Multi-location stock tracking
- Ingredient-level stock tracking (hospitality)
- Import, update and edit entire inventory in the back office
Reporting & Analytics
Real-time sales and staff performance reporting from the cloud back office.
- Real-time sales reporting
- Best-selling and non-selling product identification
- Staff performance reports
- Profit and margin tracking
- Peak trading time analysis
- Downloadable spreadsheet reports
Hospitality Operations
Front-of-house and kitchen tools for restaurants, pubs and cafes.
- Table management with customizable table plans
- Kitchen Display System (KDS) with audio alerts and color-based order time-tracking
- At-table ordering with digital menu browsing
- Order & Pay contactless ordering
- Takeout and delivery order routing to the kitchen
- Caller ID for phone orders
Customer & Loyalty
Customer profile storage and loyalty program integrations.
- Customer profile storage
- Loyalty points tracking and membership offerings
- Loyalty program integrations (Loyalzoo, LoyaltyDog)
- Email marketing integration (Mailchimp)
Multi-Channel & Ecommerce
Syncing sales channels beyond the physical till.
- Shopify integration with real-time inventory sync
- Click-and-collect
- Online ordering (Epos Now Online, Epos Now Delivery)
- Multi-store management with remote data access
Common use cases
- Running checkout, payments and receipts for a single-location retail store
- Managing table service, kitchen order routing and split bills at a restaurant or pub
- Tracking multi-location stock and generating automated restocking lists for a convenience-store chain
- Syncing an online Shopify store's inventory with in-store POS stock levels
- Automating bookkeeping by pushing daily sales, products, customers and suppliers into QuickBooks, Xero or Sage Business Cloud Accounting
- Running loyalty and membership programs for a salon or beauty business via Loyalzoo or LoyaltyDog
- Taking online ordering and delivery for a takeaway or bakery through Epos Now Delivery and Order & Pay
Strengths & considerations
Strengths
- Combined hardware-plus-software POS bundles sold directly, rather than software-only
- AppStore of 100+ third-party integrations across accounting, ecommerce, delivery, and loyalty categories, accessible only to Epos Now POS customers
- Separate purpose-built product lines for retail and hospitality rather than one generic POS UI
- Own in-house payment processing (Epos Now Payments) alongside third-party processor options
ERP integrations
Sends sales, purchase orders and discounts to QuickBooks; supports invoicing and expense categorization
Automates accounting feeds; sales receipts created in Xero from POS transactions
Syncs sales, products, stock, customers and suppliers into Sage Business Cloud
Real-time inventory sync between online store and POS
Pricing
Epos Now does not publish full tiered pricing; final cost depends on hardware bundle, number of terminals, and add-on apps. A separate monthly support plan is typically required alongside discounted hardware bundles. Custom quotes are issued by the sales team. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (cloud back office with on-device POS terminals)
- Compliance
- PCI DSS
- Mobile app
- Yes
- Languages
- English
About the vendor
- Founded
- 2011
- Headquarters
- Norwich, United Kingdom
- Employees
- ~440
Alternatives to Epos Now in POS Integration
Epos Now — frequently asked questions
Does Epos Now integrate with QuickBooks or Xero?
Yes. Epos Now offers direct AppStore integrations with QuickBooks, Xero and Sage Business Cloud Accounting that sync sales, products, stock, customers and suppliers automatically into the accounting system.
What industries does Epos Now serve?
Epos Now sells separate Retail POS and Hospitality POS product lines, targeting stores, salons, pharmacies, convenience stores, restaurants, pubs, cafes, and hotels.
Is Epos Now cloud-based or on-premise?
Epos Now is cloud-based: transaction and inventory data sync to a cloud back office accessible from any internet-connected device, with an offline mode for continued sales during connectivity outages.
How is Epos Now priced?
Epos Now sells software subscriptions starting from $39/month and hardware-plus-software bundles advertised from $349 upfront, but full pricing is quote-based and depends on hardware, number of terminals, and add-on apps selected.
How many businesses use Epos Now?
Epos Now reports serving more than 80,000 business locations in over 70 countries, with offices in the UK, the United States (Orlando, FL) and Australia.
Evaluating POS Integration?
Tell us your ERP and requirements and we'll send an independent shortlist — including Epos Now and the best-fit alternatives — with honest pros and cons.