OnBase Pricing 2026
Hyland does not publish a price list for OnBase. Pricing is quoted per deployment. What follows is what drives that quote and what competing document management products publish, so you have something to benchmark against.
See full OnBase overview — features, integrations & alternatives- Pricing model
- Custom quote / contact sales
- Starting price
- Not published — quoted
- Free trial
- Not stated
Hyland does not publish OnBase pricing; it is quoted based on modules, users and deployment. Reviewers note add-on modules can increase total cost.
What OnBase costs at 25, 100 and 500 seats
OnBase publishes no rate, so these are document management category benchmarks from vendors that do publish — a range to test a quote against, not this vendor's price.
| Seats | Category range / year |
|---|---|
| 25 | $6,000 – $15,000 |
| 100 | $24,000 – $60,000 |
| 500 | $120,000 – $300,000 |
Category range is the 25th–75th percentile of published per-seat rates across 7 document management products, median $30/user/month.
What comparable document management tools charge
Published per-seat rates from other products in this category, cheapest first. OnBase does not publish a rate, so use these to sanity-check the quote you are given.
What does OnBase cost?
OnBase does not publish a price. This is the going rate across the 7 document management vendors that do — use it to sense-check the quote you get.
OnBase pricing FAQs
How much does OnBase cost?
Hyland does not publish a price list for OnBase — pricing is quoted. Comparable document management tools publish rates between $20 and $50 per user per month, with a median of $30, which is the range to benchmark a quote against. Hyland does not publish OnBase pricing; it is quoted based on modules, users and deployment. Reviewers note add-on modules can increase total cost.
What drives the cost of OnBase?
Hyland does not publish OnBase pricing; it is quoted based on modules, users and deployment. Reviewers note add-on modules can increase total cost.
What are the alternatives to OnBase and what do they cost?
Among document management products that publish a rate, SharePoint is the cheapest at about $12.5 per user per month and M-Files the most expensive at about $65. Published rates bound the negotiation even when OnBase itself is quote-based.
Is OnBase pricing negotiable?
Yes — quote-based pricing is negotiable by definition. The strongest lever is a competing quote or a published competitor rate, which is why the comparison above matters. Committed term length and seat volume are the other two.