OnBase vs Square 9
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Custom quote / contact sales | From $50/user/mo (published) |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise |
| Company size | Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP, Oracle Fusion Cloud, Workday, Microsoft Dynamics 365, Infor | Sage X3, Microsoft Dynamics 365, SAP, NetSuite, Acumatica, QuickBooks |
| Vendor | Hyland | Square 9 Softworks |
Our take
Where OnBase leads
- Stronger evidenced coverage on 7 of the 14 capabilities where they differ (led by low-code case / app builder and related document linking).
- Stated Oracle Fusion Cloud, Workday, Infor integration the alternative doesn't list.
Where Square 9 leads
- Stronger evidenced coverage on 7 of the 14 capabilities where they differ (led by ocr / text recognition and handwriting recognition).
- Published pricing where the alternative quotes.
- Stated Sage X3, NetSuite, Acumatica, QuickBooks integration the alternative doesn't list.
Where they differ
The 14 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| OCR / text recognitionCapture & Ingestion | Not evidenced | Core strength OCR-based capture |
| Low-code case / app builderPlatform, Reporting & Integrations | Core strength WorkView application platform for case-style solutions | Not evidenced |
| Handwriting recognitionCapture & Ingestion | Not evidenced | Supported Handwritten note extraction |
| Metadata-driven tagging & classificationRepository & Organization | Not evidenced | Supported |
| Full-text & metadata searchRepository & Organization | Not evidenced | Supported Multi-level search |
| Related document linkingRepository & Organization | Supported Consolidated view of related content in case management | Not evidenced |
| Certified records managementRecords Management & Compliance | Supported SEC 17a-4 broker-dealer recordkeeping support | Not evidenced |
| Encryption at rest & in transitSecurity & Access Control | Not evidenced | Supported Encrypted document storage |
| Single sign-on / identity federationSecurity & Access Control | Not evidenced | Supported Identity and access management with third-party login support |
| Real-time co-authoringCollaboration & Access | Supported Secure content sharing with version control and co-authoring | Not evidenced |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Real-time interactive dashboards, OnBase Insights | Not evidenced |
| Visual / no-code workflow designerWorkflow & Process Automation | Core strength Configurable rules-based workflows | Supported Graphical no-code workflow designer |
| AP invoice automationWorkflow & Process Automation | Supported AP connector framework with two-way ERP data validation | Core strength AP invoice approval automation with AI-assisted invoice coding |
| Mobile accessCollaboration & Access | Supported Web and mobile access | Partial Browser-based access (GlobalSearch Go); no dedicated native mobile app documented |
Both grade identically on the other 37 capabilities — see each product's full profile: OnBase, Square 9.
OnBase vs Square 9 — FAQs
Is OnBase or Square 9 better for ERP integration?
Both state integrations with SAP, Microsoft Dynamics 365. OnBase additionally lists Oracle Fusion Cloud, Workday, Infor. Square 9 additionally lists Sage X3, NetSuite, Acumatica, QuickBooks. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, OnBase or Square 9?
Square 9 publishes a starting rate ($50/user/mo); OnBase prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what OnBase and Square 9 should each cost you — and whether a third option belongs on your shortlist.