Egnyte vs OnBase
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $22/user/mo (published) | Custom quote / contact sales |
| Deployment | Cloud, Hybrid | Cloud, On-premise, Hybrid |
| Company size | SMB, Mid-market, Enterprise | Mid-market, Enterprise |
| Stated ERP integrations | NetSuite, Microsoft Dynamics 365, SAP | SAP, Oracle Fusion Cloud, Workday, Microsoft Dynamics 365, Infor |
| Vendor | Egnyte | Hyland |
Our take
Where Egnyte leads
- Stronger evidenced coverage on 17 of the 30 capabilities where they differ (led by regulatory compliance frameworks and data loss prevention & sensitive-data discovery).
- Published pricing where the alternative quotes.
- Stated NetSuite integration the alternative doesn't list.
Where OnBase leads
- Stronger evidenced coverage on 13 of the 30 capabilities where they differ (led by ai/ml field and table data extraction and low-code case / app builder).
- Stated Oracle Fusion Cloud, Workday, Infor integration the alternative doesn't list.
Where they differ
The 30 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| AI/ML field and table data extractionCapture & Ingestion | Not evidenced | Core strength Intelligent data extraction and verification via Brainware capture |
| Regulatory compliance frameworksRecords Management & Compliance | Core strength HIPAA, GDPR, CMMC, FINRA/SEC, 21 CFR Part 11, EU Annex 11 | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Core strength Sensitive data discovery and classification across 500+ patterns, 37 languages | Not evidenced |
| Threat / anomaly detectionSecurity & Access Control | Core strength Ransomware detection/auto-remediation, anomalous-behavior detection | Not evidenced |
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Core strength WorkView application platform for case-style solutions |
| Scanning & batch captureCapture & Ingestion | Not evidenced | Supported Multi-channel capture: scanning, fax, EDI, file sweeps |
| OCR / text recognitionCapture & Ingestion | Supported | Not evidenced |
| Email importCapture & Ingestion | Not evidenced | Supported |
| Metadata-driven tagging & classificationRepository & Organization | Supported | Not evidenced |
| Folder / cabinet hierarchyRepository & Organization | Supported Project hubs | Not evidenced |
| Related document linkingRepository & Organization | Not evidenced | Supported Consolidated view of related content in case management |
| Multi-level approval routingWorkflow & Process Automation | Not evidenced | Supported Approval hierarchies with escalations |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported |
| AP invoice automationWorkflow & Process Automation | Not evidenced | Supported AP connector framework with two-way ERP data validation |
| Exception handling & escalationWorkflow & Process Automation | Not evidenced | Supported |
| Certified records managementRecords Management & Compliance | Not evidenced | Supported SEC 17a-4 broker-dealer recordkeeping support |
| Electronic signatureRecords Management & Compliance | Supported DocuSign / Adobe Sign integration | Not evidenced |
| Watermarking & redactionSecurity & Access Control | Supported Dynamic watermarking | Not evidenced |
| Desktop sync / mapped accessCollaboration & Access | Supported Mapped-drive style desktop app | Not evidenced |
| Microsoft 365 integrationCollaboration & Access | Supported | Not evidenced |
| AI document summarization & Q&AAI & Content Intelligence | Supported AI Assistant summarization/Q&A | Not evidenced |
| AI-enhanced / semantic searchAI & Content Intelligence | Supported AI Search across text, audio, and video | Not evidenced |
| AI agents for content workflowsAI & Content Intelligence | Supported AI Agents for task automation | Not evidenced |
| Public REST APIPlatform, Reporting & Integrations | Supported | Not evidenced |
| iPaaS connectivityPlatform, Reporting & Integrations | Supported Workato / Zapier connectivity | Not evidenced |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Supported Hybrid deployment with local caching for large files | Not evidenced |
| AI-driven document classificationCapture & Ingestion | Supported Document-type classification | Core strength Automatic classification via Brainware capture |
| Centralized document repositoryRepository & Organization | Core strength | Supported |
| Visual / no-code workflow designerWorkflow & Process Automation | Supported AI Workflows automating document-driven processes | Core strength Configurable rules-based workflows |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Supported Connectors for NetSuite and Microsoft Dynamics | Core strength Direct ERP integrations for SAP, Oracle, Workday, Microsoft Dynamics 365 |
Both grade identically on the other 21 capabilities — see each product's full profile: Egnyte, OnBase.
Egnyte vs OnBase — FAQs
Is Egnyte or OnBase better for ERP integration?
Both state integrations with Microsoft Dynamics 365, SAP. Egnyte additionally lists NetSuite. OnBase additionally lists Oracle Fusion Cloud, Workday, Infor. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Egnyte or OnBase?
Egnyte publishes a starting rate ($22/user/mo); OnBase prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Egnyte and OnBase should each cost you — and whether a third option belongs on your shortlist.