Pleo
by Pleo · Expense Management
Smart company cards with automated expense capture for European teams.
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.
- Works with
NetSuite
Sage
Microsoft Dynamics 365Xero- Deployment
- Cloud
- Company size
- SMB, Mid-market
- Pricing
- Per-user subscription plus card issuance
- Founded
- 2015
- Headquarters
- Copenhagen, Denmark
Overview
Pleo is a European business spending platform built around smart company cards that automatically capture and categorize purchases, eliminating manual expense reports. Founded in Copenhagen in 2015 by Jeppe Rindom and Niccolo Perra, Pleo serves tens of thousands of businesses across Europe from offices in Copenhagen, London, Stockholm, Berlin, Madrid, Lisbon and Paris.
Pleo issues physical and virtual cards to employees with configurable spending limits, then uses AI to match receipts and VAT, flag policy violations and categorize spend in real time. Beyond cards, the platform brings together reimbursements, accounts payable and cash management, syncing transactions directly into accounting tools. Pleo also offers cashback on card spend for certain plans and has introduced embedded spend management capabilities.
The platform targets European SMBs and mid-market companies, with strong VAT handling and accounting integrations including Xero, Sage, Microsoft Dynamics and NetSuite. It emphasizes real-time spend visibility and reduced administrative burden for finance teams.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Pleo.
Modules & capabilities
Pleo covers 10 of 47 capabilities we track in this category (+2 partial)
21%- Receipt OCR captureNot evidenced
- Mobile app receipt captureNot evidenced
- Email-forwarded receipt captureNot evidenced
- Multi-currency expense captureNot evidenced
- Receipt itemizationNot evidenced
- Duplicate expense detectionNot evidenced
- Mileage tracking and reimbursementMileage trackingSupported
- Per diem automationNot evidenced
“Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
Common use cases
- European SMBs replacing manual expense reports with smart cards
- Giving employees controlled virtual cards for online purchases
- Automating VAT and receipt matching for compliance
- Consolidating cards, reimbursements and AP in one tool
- Syncing categorized spend into Xero, Sage or NetSuite
- Earning cashback on company card spend
- Real-time spend visibility for finance teams
Strengths & considerations
Strengths
- European-first design with strong VAT handling
- Smart cards that auto-categorize and eliminate expense reports
- Cashback offered on certain plans
- Broad European multi-country footprint
Considerations
- Primarily focused on European markets
- Largest value comes from adopting Pleo cards
Used Pleo with your ERP? Rate it in 30 seconds — it helps every buyer after you.
Rate itERP integrations
Pleo is a "Built for NetSuite" verified SuiteApp installable from NetSuite's own marketplace; syncs transactions, COA, VAT rates and receipts.
Instant sync of Pleo expenses to Xero.
One-click expense export to QuickBooks.
Connector details independently verified against vendor marketplaces and documentation; last checked 2026-08-11.
Pricing
Full Pleo pricing breakdown — cost at 25/100/500 seats, competitor rates & FAQs
Pleo runs roughly £5 to £8 per user per month on Starter, £10 to £15 on Essential and £20 or more on Advanced for larger deployments. Pricing is per active user rather than per employee, so a business issuing cards to a subset of staff pays only for those seats — a meaningful difference from platforms that charge for the whole headcount. Card issuance and FX are the other lines to model; like most spend-management products, interchange is part of the commercial model and shapes how the subscription is priced. Get an independent shortlist with pricing guidance below.
What does Pleo cost?
Pleo does not publish a price. This is the going rate across the 3 expense management vendors that do — use it to sense-check the quote you get.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- ISO 27001, PCI DSS
- Mobile app
- Yes
- Languages
- English, Danish, German, Spanish, French, Swedish, and others
About the vendor
- Founded
- 2015
- Headquarters
- Copenhagen, Denmark
- Employees
- ~800
- Ownership
- Private
Alternatives to Pleo in Expense Management
Pleo — frequently asked questions
Who is Pleo built for?
Pleo is a European business spending platform aimed primarily at SMBs and mid-market companies across Europe.
How does Pleo remove expense reports?
Pleo's smart cards automatically capture and categorize purchases, with AI matching receipts and VAT, so employees don't compile manual reports.
Does Pleo offer cashback?
Yes. Certain plans include cashback (around 0.5% to 0.75%) on purchases made with Pleo cards.
Which accounting systems does Pleo sync with?
Pleo syncs directly with Xero, Sage, Microsoft Dynamics and NetSuite, among others.
Compare Pleo head-to-head
The Expense Management Buyer's Guide
Before you commit to Pleo, see how it sits against the 13 expense management systems we track — on capability, ERP integration depth and what each one actually charges for.
Expense Management Buyer's Guide
13 systems compared · 2026
ERP Research
- Pleo compared side-by-side with 12 alternatives
- ERP integration checklist — what to verify before you shortlist
- The pricing questions that change the quote
- A Pleo evaluation brief, included with the guide
Expense Management Buyer's Guide
Get a quote for Pleo
Pleo publishes a list price, but the number you pay depends on volume, modules and integration scope. Tell us your setup and we'll come back with a realistic figure and the alternatives worth quoting against it.