by Expensify · Expense Management
Receipt scanning, expense reporting and reimbursement for teams.
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.
NetSuite
Sage IntacctQuickBooksXeroExpensify is an expense management platform best known for its SmartScan receipt-scanning technology, which extracts merchant, date and amount from receipts in many currencies. Founded in 2008, Expensify is a publicly traded company (NASDAQ: EXFY) that serves individuals, small businesses and larger organizations.
The product automates expense reporting end to end: users snap, email or upload receipts; SmartScan reads them; transactions are categorized and checked against policy; and reports are routed for approval and reimbursement. Expensify also offers the Expensify Card, corporate card reconciliation against thousands of banks, next-day reimbursement, and a Concierge AI assistant that flags policy violations and guides workflows.
Expensify positions itself as easy to adopt with a free entry point and self-serve onboarding, while integrating with accounting and ERP systems including QuickBooks, Xero, NetSuite and Sage Intacct. It supports global reimbursement in local currencies.
Demo video from the vendor's YouTube channel. Screenshots sourced from Expensify.
Expensify covers 22 of 47 capabilities we track in this category
47%“Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
How companies use Expensify alongside their ERP — pulled from Expensify's published customer stories, with the ERP each customer runs where they state it.
Technology · United States · Mid-Market
T&E program became revenue-positive with 1-2% cash back. Admin burden dropped 90%. Auditing efficiency increased dramatically. Employees enjoy seamless mobile experience.
Professional Services · United States · SMB
30% decrease in travel costs. 100% adoption by end of 2024. Employees love the simplified UI and mobile-first experience. Policy violations dropped significantly.
Healthcare · United States · SMB
Company saves 40-50 hours monthly. No more late submissions or data organization issues. Clean integration with Xero provides real-time visibility.
Travel · United States · SMB
Employees now submit reports in real-time. The company went from spending days compiling reports with poor accuracy to automated, accurate expense tracking.
Retail · United States · Mid-Market
Runs with NetSuiteAMEX reconciliation now takes 2-3 hours instead of 3-4 days. Accounting team freed up valuable time. Employees appreciate faster ACH deposits and streamlined process.
Technology · Global/Remote · Mid-Market
Faster reimbursement turnaround with clear status tracking. No more back-and-forth confusion. Finance team can focus on strategic work instead of manual oversight. New hires quickly adopted the system.
The same companies show up in our library of ERP implementation case studies — useful for seeing what the wider stack around this add-on looks like.
Summarised from each vendor's published customer stories. Figures are the vendor's own claims, not independently verified by ERP Research. See all 8 Expensify case studies →
Used Expensify with your ERP? Rate it in 30 seconds — it helps every buyer after you.
Rate itTwo-way sync via the Expensify Connect SuiteApp bundle; approval flow and policy controls carry through to NetSuite.
Native Sage Intacct integration listed on Expensify's integrations page.
Native QuickBooks Online and Desktop integration.
Connector details independently verified against vendor marketplaces and documentation; last checked 2026-08-11.
Full Expensify pricing breakdown — cost at 25/100/500 seats, competitor rates & FAQs
Expensify publishes clear per-user rates: about $10 per user per month on Collect and $18 per user per month on Control, with an individual plan from $4.99. The discount that matters is the Expensify Card — using it as your primary corporate card cuts the subscription rate substantially, which means the honest comparison against rivals depends on whether you will actually move card spend onto their product. Annual billing takes a further cut. Businesses that keep an existing corporate card pay the full published rate. Get an independent shortlist with pricing guidance below.
Expensify publishes a list price. Enter your seat count for an annual figure at that rate.
SmartScan is Expensify's OCR technology that automatically reads merchant, date and amount from receipts in 150+ currencies.
Expensify offers a free tier for individual use with limited scans; team plans (Collect and Control) are priced per active user per month.
Yes. Expensify can reimburse employees and contractors globally in their local currency, with next-day reimbursement in supported regions.
Expensify integrates directly with QuickBooks, Xero, NetSuite and Sage Intacct, among others.
Before you commit to Expensify, see how it sits against the 13 expense management systems we track — on capability, ERP integration depth and what each one actually charges for.
Expense Management Buyer's Guide
13 systems compared · 2026
ERP Research
Expensify publishes a list price, but the number you pay depends on volume, modules and integration scope. Tell us your setup and we'll come back with a realistic figure and the alternatives worth quoting against it.