Expensify

Receipt scanning, expense reporting and reimbursement for teams.

Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.

Works with: NetSuiteSage IntacctQuickBooksXero
Deployment: Cloud
Company size: SMB, Mid-market, Enterprise
Pricing: Free tier available
Founded: 2008
Headquarters: Portland, Oregon, USA

Overview

Expensify is an expense management platform best known for its SmartScan receipt-scanning technology, which extracts merchant, date and amount from receipts in many currencies. Founded in 2008, Expensify is a publicly traded company (NASDAQ: EXFY) that serves individuals, small businesses and larger organizations.

The product automates expense reporting end to end: users snap, email or upload receipts; SmartScan reads them; transactions are categorized and checked against policy; and reports are routed for approval and reimbursement. Expensify also offers the Expensify Card, corporate card reconciliation against thousands of banks, next-day reimbursement, and a Concierge AI assistant that flags policy violations and guides workflows.

Expensify positions itself as easy to adopt with a free entry point and self-serve onboarding, while integrating with accounting and ERP systems including QuickBooks, Xero, NetSuite and Sage Intacct. It supports global reimbursement in local currencies.

Screenshots & demo

Demo video from the vendor's YouTube channel. Screenshots sourced from Expensify.

Modules & capabilities

Expensify covers 22 of 47 capabilities we track in this category

47%

Receipt OCR captureSmartScan OCR extracting merchant, date and amount
Core strength
Mobile app receipt captureSnap photo, email-forward, or upload receipts
Supported
Email-forwarded receipt captureSnap photo, email-forward, or upload receipts
Supported
Multi-currency expense captureSupport for 150+ currencies
Core strength
Receipt itemizationAutomatic itemization and categorization
Supported
Duplicate expense detectionDuplicate detection
Core strength
Mileage tracking and reimbursementMileage and time/per diem tracking
Supported
Per diem automationMileage and time/per diem tracking
Supported

“Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.

Common use cases

SMBs and teams automating receipt capture and expense reports
Reconciling corporate card spend against receipts automatically
Reimbursing employees and contractors globally in local currency
Self-serve adoption without heavy implementation
Posting coded expenses into QuickBooks, Xero, NetSuite or Sage Intacct
Flagging out-of-policy spend with the Concierge AI
Tracking mileage and per diem alongside receipts

Strengths & considerations

Strengths

Long-established SmartScan OCR known for high accuracy
Low-friction, self-serve adoption with a free entry point
Card feed support across thousands of banks worldwide
Next-day and global multi-currency reimbursement

Considerations

Advanced controls and configurability are lighter than enterprise suites like Concur
Per-active-user pricing can rise for larger organizations

ERP integrations

NetSuiteExpensify Connect for NetSuite

Certified marketplace app

Bi-directionalExpense reportsVendor billsGL entries

Two-way sync via the Expensify Connect SuiteApp bundle; approval flow and policy controls carry through to NetSuite.

Marketplace listing →

Sage IntacctExpensify for Sage Intacct

Prebuilt connector

Pushes to ERP

Native Sage Intacct integration listed on Expensify's integrations page.

Integration docs →

QuickBooksExpensify for QuickBooks

Prebuilt connector

Pushes to ERP

Native QuickBooks Online and Desktop integration.

Integration docs →

XeroExpensify for Xero

Prebuilt connector

Pushes to ERP

Native Xero integration.

Integration docs →

Connector details independently verified against vendor marketplaces and documentation; last checked 2026-08-11.

Pricing

Model

Free tier available

Free trial

Yes

Free for individual use with limited SmartScans; paid Collect and Control plans are priced per active user per month, with discounts tied to using the Expensify Card. Get an independent shortlist with pricing guidance below.

Technical & security

Hosting: SaaS (multi-tenant)
Compliance: SOC 2, PCI DSS
Mobile app: Yes
Languages: English, Spanish, French, German, Portuguese, and others

About the vendor

Founded: 2008
Headquarters: Portland, Oregon, USA
Ownership: Public
Notable customers: Uber, Square, Snapchat

Alternatives to Expensify in Expense Management

BILL Spend & ExpenseCorporate cards with budgeting and expense management for SMBs.BrexCorporate cards and AI spend platform for expenses and travel.EmburseExpense management and corporate cards spanning SMB to enterprise.FyleCard-agnostic expense management with real-time receipt tracking.NavanCorporate travel booking and expense management with reconciliation.PayhawkCorporate cards, expense and AP management for multinational teams.

Expensify — frequently asked questions

What is SmartScan?

SmartScan is Expensify's OCR technology that automatically reads merchant, date and amount from receipts in 150+ currencies.

Is Expensify free?

Expensify offers a free tier for individual use with limited scans; team plans (Collect and Control) are priced per active user per month.

Can Expensify reimburse employees internationally?

Yes. Expensify can reimburse employees and contractors globally in their local currency, with next-day reimbursement in supported regions.

Which accounting systems does it integrate with?

Expensify integrates directly with QuickBooks, Xero, NetSuite and Sage Intacct, among others.

Evaluating Expense Management?

Tell us your ERP and requirements and we'll send an independent shortlist — including Expensify and the best-fit alternatives — with honest pros and cons.