McLean, United States · North America
The Groove is a Workday services partner delivering implementation, extension, and optimization work across the Workday suite, including HCM, Financial Management, and Student.
Partner Designation
Services
Workday certified
Company Size
Small
1–50 employees
Region
North America
United States
Workday Products
4
specialisations
The Groove is a Workday services partner delivering implementation, extension, and optimization work across the Workday suite, including HCM, Financial Management, and Student.
The Groove is a Workday Services Partner based in McLean, United States, serving clients across the North America region. They specialise in Workday HCM, Workday Financial Management, Workday Student and 1 other Workday products, and work with organisations in Federal Government, Higher Education, Healthcare.
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Real Workday implementations delivered by The Groove — summarised from case studies published on their website, with only the figures the original source reports.
United StatesMid-MarketAn unnamed prior HR system, referenced only as the baseline for processing time.
Workday HCM
75%
time savings
65%
faster processing
100%
compliance and accuracy
Challenge: Ohio Living needed a way to meet the Centers for Medicare & Medicaid Services Payroll-Based Journal reporting requirement from within Workday. No standard reporting path covered the requirement, so a tailored integration approach was required.
Read moreCollapseSolution: The Groove built an automated PBJ reporting solution in Workday using custom reports to extract employee, job and pay data in CMS format, calculated fields to map job codes, shifts and hours, and audit checkpoints run before submission. HR and payroll staff were given guides to run the process themselves.
Results: The partner reports 100% compliance and accuracy on submitted PBJ reports, 75% time savings against the previous manual effort, and 65% faster processing than the prior HR system.
United StatesMid-MarketA finance platform adapted to handle HR processes.Workday HCM
6 Workday capabilities within 1 year
capability rollout window
Challenge: Pape-Dawson ran HR on a finance platform adapted for the purpose, which limited efficiency and scalability. The firm's high volume of mergers and acquisitions outpaced the system, delaying integration and decision-making.
Read moreCollapseSolution: The Groove combined deployment and application managed services on a fast-follow model after go-live: stabilising benefits eligibility, enrolment and leave configuration, building carrier, payroll and acquisition integrations, and refining recruiting, talent and reporting with dashboards, audit reports and custom metrics.
Results: The partner reports more reliable benefits and carrier processes, repeatable integration patterns that make post-go-live acquisitions easier to absorb, and improved reporting and visibility. No figures are published.
United StatesMid-MarketWorkday HCM
The partner reports a more predictable operating rhythm, faster post-production fixes and configuration changes, and greater internal capability to manage the tenant. No figures are published.
Challenge: As a first-time Workday customer heading into a September go-live, O.C. Tanner had a compressed hypercare window and needed support across HCM, benefits, payroll and integration scenarios without a long partner ramp-up.
Read moreCollapseSolution: The Groove provided application managed services covering the full Workday footprint, working through the benefits annual enrolment and merit compensation cycles, correcting data flow and business process issues at root cause, and transferring knowledge to the internal team.
Results: The partner reports a more predictable operating rhythm, faster post-production fixes and configuration changes, and greater internal capability to manage the tenant. No figures are published.
United StatesSMBWorkday Financial Management (full platform: HCM, Payroll, Financials)
The partner describes a shorter and more accurate payroll close and faster setup and governance for projects and grants following the FDM rework. No figures are published.
Challenge: Financial data sat across separate ledgers, posting rules, spend categories and project and grant tracking, leaving no unified view. The result was inconsistent reporting and category mismatches that made financial insight harder to obtain.
Read moreCollapseSolution: Under an application managed services engagement, The Groove standardised audit log configuration, reorganised the Foundation Data Model to support consistent reporting and scalable project and grant tracking, enhanced supplier invoice workflows, and added reconciliation reports, dashboards and checklists to the payroll close.
Results: The partner describes a shorter and more accurate payroll close and faster setup and governance for projects and grants following the FDM rework. No figures are published.
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