Replicon vs When I Work
time & attendance head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $6/user/mo (published) | From $2.50/user/mo (published) |
| Deployment | Cloud | Cloud |
| Company size | SMB, Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP, QuickBooks, Xero | QuickBooks |
| Vendor | Deltek | When I Work |
Our take
Where Replicon leads
- Stronger evidenced coverage on 17 of the 31 capabilities where they differ (led by biometric verification (face/fingerprint) and multi-jurisdiction / union pay-rule engine).
- Stated SAP, Xero integration the alternative doesn't list.
Where When I Work leads
- Stronger evidenced coverage on 14 of the 31 capabilities where they differ (led by photo capture at punch and exception detection & alerts).
- A lower published starting rate ($2.5 vs $6 per user/mo).
Where they differ
The 31 capabilities (of 54 in the time & attendance taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Biometric verification (face/fingerprint)Time Capture & Punch Methods | Core strength CloudClock facial recognition | Not evidenced |
| Photo capture at punchTime Capture & Punch Methods | Not evidenced | Core strength Photo verification at clock-in to prevent buddy punching |
| Exception detection & alertsTimesheets & Pay Rules | Not evidenced | Core strength Real-time overtime and max-hours warnings |
| Multi-jurisdiction / union pay-rule engineTimesheets & Pay Rules | Core strength Labor law and pay-rule compliance across 145+ jurisdictions in 75+ countries | Not evidenced |
| Reusable shift templatesScheduling | Not evidenced | Core strength Reusable schedule templates applied to any week |
| Shift swap & open-shift self-serviceScheduling | Not evidenced | Core strength Shift trades and OpenShifts for self-service pickup |
| Real-time leave balance visibilityLeave & Absence Management | Core strength Balance tracking in the leave self-service portal | Not evidenced |
| Billable time & project billingLabor Costing & Job Tracking | Core strength Fixed-bid, time-and-materials and other billing models; billable-by-client dashboards | Not evidenced |
| Multi-country labor law coverageCompliance & Labor Law | Core strength 145+ jurisdictions in 75+ countries | Not evidenced |
| Union / collective bargaining agreement supportCompliance & Labor Law | Core strength Union and enterprise agreement support with what-if pay scenario testing | Not evidenced |
| Custom report builderWorkforce Analytics & Reporting | Core strength Custom reporting with export to Tableau and Power BI | Not evidenced |
| Team messaging / shift communicationEmployee Experience | Not evidenced | Core strength WorkChat one-on-one, group and all-staff messaging |
| Offline clock-in with later syncTime Capture & Punch Methods | Supported Mobile time entry includes offline capture | Not evidenced |
| Voice / SMS / phone-based time entryTime Capture & Punch Methods | Supported CloudClock voice commands | Not evidenced |
| Timesheet submission & approval workflowTimesheets & Pay Rules | Core strength Multi-tier configurable approval workflows with mobile approval | Partial Edit logs on digital timesheets imply review; no explicit approval workflow documented |
| Demand-based / forecasted schedulingScheduling | Not evidenced | Supported Custom unit forecasting (Pro and Premium plans) |
| Multi-location / multi-department schedulingScheduling | Partial Overtime-by-location dashboards imply multi-site coverage; no dedicated scheduling feature documented | Core strength Multi-location and multi-week scheduling |
| PTO accrual trackingLeave & Absence Management | Core strength Automated accruals, carryovers and expiration tracking | Partial Time-off request submission documented; accrual-rule handling not detailed |
| Statutory / FMLA-type leave complianceLeave & Absence Management | Supported Regional labor-law compliance controls applied to leave policies | Not evidenced |
| Public API & webhooksPlatform & Integrations | Not evidenced | Supported API key access and webhooks on the Premium plan |
| SSO & identity provisioningPlatform & Integrations | Not evidenced | Supported SAML/SSO on the Premium plan |
| Buddy-punching prevention controlsLocation & Fraud Prevention | Supported CloudClock facial recognition | Core strength Photo verification at clock-in explicitly to prevent buddy punching |
| Overtime & premium pay calculationTimesheets & Pay Rules | Core strength Pay rule engine applying overtime rules automatically | Supported Real-time overtime alerts and max-hours warnings |
| Automatic break deduction rulesTimesheets & Pay Rules | Core strength Meal-break rules within the pay rule engine | Supported Break tracking and scheduling around required breaks |
| Drag-and-drop schedule builderScheduling | Not evidenced | Partial One-click auto scheduling; no explicit drag-and-drop builder documented |
| Job / task / project cost codingLabor Costing & Job Tracking | Core strength Configurable timesheets for complex project structures and multiple billing models | Supported Labor cost reporting by job, role or location |
| Meal & rest break enforcementCompliance & Labor Law | Core strength | Supported Scheduling around required breaks |
| Labor cost dashboardsWorkforce Analytics & Reporting | Core strength Real-time dashboards for billable-by-client, client profitability and overtime by location | Supported |
| Employee self-service portal / appEmployee Experience | Supported | Core strength Mobile availability, shift pickup and time-off requests |
| Payroll-ready export / native payroll integrationsPlatform & Integrations | Supported Named ADP payroll integration | Core strength Prebuilt integrations with Gusto, Paychex, Square Payroll, OnPay, Simplepay.ca |
| iPaaS / prebuilt third-party connectivityPlatform & Integrations | Supported Named integrations with Jira, Salesforce, BambooHR | Core strength Zapier plus a wide native HR/payroll integration roster |
Both grade identically on the other 23 capabilities — see each product's full profile: Replicon, When I Work.
Replicon vs When I Work — FAQs
Is Replicon or When I Work better for ERP integration?
Both state integrations with QuickBooks. Replicon additionally lists SAP, Xero. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Replicon or When I Work?
When I Work has the lower published starting rate ($2.5 vs $6 per user/month, list price). Implementation, ERP integration and volume discounts change the real total — treat list rates as a starting point.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Replicon and When I Work should each cost you — and whether a third option belongs on your shortlist.