M-Files vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $65/user/mo (published) | From $12.50/user/mo (published) |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise, Hybrid |
| Company size | Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP, NetSuite, Microsoft Dynamics 365 | Microsoft Dynamics 365 |
| Vendor | M-Files | Microsoft |
Our take
Where M-Files leads
- Stronger evidenced coverage on 13 of the 24 capabilities where they differ (led by ai-driven document classification and enterprise knowledge graph).
- Stated SAP, NetSuite integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 11 of the 24 capabilities where they differ (led by folder / cabinet hierarchy and electronic forms).
- A lower published starting rate ($12.5 vs $65 per user/mo).
Where they differ
The 24 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| AI-driven document classificationCapture & Ingestion | Core strength Aino automated metadata extraction and classification | Not evidenced |
| Enterprise knowledge graphAI & Content Intelligence | Core strength Enterprise Knowledge Graph linking documents, people, projects, assets | Not evidenced |
| AI/ML field and table data extractionCapture & Ingestion | Supported | Not evidenced |
| Folder / cabinet hierarchyRepository & Organization | Not evidenced | Supported |
| Related document linkingRepository & Organization | Supported Tagging documents to related business records | Not evidenced |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported Power Apps custom forms |
| Audit trails & activity loggingRecords Management & Compliance | Supported Extended audit trails (Enterprise) | Not evidenced |
| Electronic signatureRecords Management & Compliance | Supported DocuSign / Adobe Sign | Not evidenced |
| Single sign-on / identity federationSecurity & Access Control | Supported Federated authentication (Enterprise) | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Not evidenced | Supported |
| Threat / anomaly detectionSecurity & Access Control | Not evidenced | Supported Ransomware protection via Microsoft 365 Backup |
| Mobile accessCollaboration & Access | Supported | Not evidenced |
| Desktop sync / mapped accessCollaboration & Access | Not evidenced | Supported Offline files and folders |
| Public REST APIPlatform, Reporting & Integrations | Not evidenced | Supported REST and Microsoft Graph APIs |
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Supported Power Apps embedding |
| Governed template & brand asset managementContent Generation & Templates | Supported Document automation for templated document creation | Not evidenced |
| Automated document assemblyContent Generation & Templates | Supported Document automation for templated document creation | Not evidenced |
| Metadata-driven tagging & classificationRepository & Organization | Core strength Metadata-based classification, no folder dependency | Supported Document properties and custom columns |
| Visual / no-code workflow designerWorkflow & Process Automation | Core strength Graphical, configurable workflows | Supported Power Automate workflows |
| Encryption at rest & in transitSecurity & Access Control | Partial Enterprise key management (Enterprise tier); explicit at-rest/in-transit encryption not documented | Not evidenced |
| Real-time co-authoringCollaboration & Access | Supported | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Microsoft 365 integrationCollaboration & Access | Supported | Core strength |
| Microsoft Teams integrationCollaboration & Access | Supported | Core strength Deep Microsoft Teams integration |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Supported SAP ERP integration plugin | Core strength Server-based integration with Dynamics 365 and Dataverse |
Both grade identically on the other 27 capabilities — see each product's full profile: M-Files, SharePoint.
M-Files vs SharePoint — FAQs
Is M-Files or SharePoint better for ERP integration?
Both state integrations with Microsoft Dynamics 365. M-Files additionally lists SAP, NetSuite. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, M-Files or SharePoint?
SharePoint has the lower published starting rate ($12.5 vs $65 per user/month, list price). Implementation, ERP integration and volume discounts change the real total — treat list rates as a starting point.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what M-Files and SharePoint should each cost you — and whether a third option belongs on your shortlist.