Buildertrend vs ProEst
construction head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Custom quote-based | Quote-based |
| Deployment | Cloud | Cloud |
| Company size | Small business, Mid-market | Small business, Mid-market |
| Stated ERP integrations | QuickBooks, Xero | QuickBooks, Sage Intacct, Acumatica |
| Vendor | Buildertrend | Autodesk (ProEst) |
Our take
Where Buildertrend leads
- Stronger evidenced coverage on 18 of the 29 capabilities where they differ (led by daily logs and field reports and punch lists and deficiency tracking).
- Stated Xero integration the alternative doesn't list.
Where ProEst leads
- Stronger evidenced coverage on 11 of the 29 capabilities where they differ (led by digital quantity takeoff and cost estimating database).
- Stated Sage Intacct, Acumatica integration the alternative doesn't list.
Where they differ
The 29 capabilities (of 55 in the construction taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Digital quantity takeoffPreconstruction & Estimating | Not evidenced | Core strength |
| Cost estimating databasePreconstruction & Estimating | Not evidenced | Core strength ProEst Costbook: 23,000+ lines of regionalized cost data |
| Custom assemblies and formulasPreconstruction & Estimating | Not evidenced | Core strength |
| Daily logs and field reportsProject & Field Management | Core strength | Not evidenced |
| Punch lists and deficiency trackingProject & Field Management | Core strength Punch lists and warranty management | Not evidenced |
| Gantt-style schedulingScheduling & Planning | Core strength Gantt-style scheduling with dependencies | Not evidenced |
| Budgeting and forecastingFinancial Management & Job Costing | Core strength | Not evidenced |
| Real-time job costingFinancial Management & Job Costing | Core strength | Not evidenced |
| Change order managementFinancial Management & Job Costing | Core strength Selections and change order management | Not evidenced |
| Work-in-progress (WIP) reportingFinancial Management & Job Costing | Core strength | Not evidenced |
| Time tracking and timecardsWorkforce & Field Operations | Core strength Time clock and labor cost tracking | Not evidenced |
| Client / owner portalWorkforce & Field Operations | Core strength Client portal with AI-generated project updates | Not evidenced |
| Subcontractor / vendor portalWorkforce & Field Operations | Core strength | Not evidenced |
| Custom report builderReporting & Analytics | Not evidenced | Core strength |
| BI tool data connectorReporting & Analytics | Not evidenced | Core strength Data sync with Power BI and other BI tools |
| Historical benchmarkingReporting & Analytics | Not evidenced | Core strength Benchmarking by project type, client or estimator |
| Open API for integrationsPlatform & Integrations | Not evidenced | Core strength |
| Mobile app accessPlatform & Integrations | Core strength | Not evidenced |
| Task assignment and trackingProject & Field Management | Supported Daily logs and to-dos | Not evidenced |
| Jobsite photo and video captureProject & Field Management | Supported Document and photo storage | Not evidenced |
| Drawing and sheet managementDocument & Model Management | Not evidenced | Supported Support for multiple drawing formats and scaled plans |
| Purchase orders and procurementFinancial Management & Job Costing | Supported | Not evidenced |
| Project and portfolio dashboardsReporting & Analytics | Not evidenced | Supported Prospect and client tracking dashboard |
| Bid managementPreconstruction & Estimating | Supported Purchase orders and bids in Financial Management | Core strength |
| Document version control and markupDocument & Model Management | Partial Document storage evidenced; version control not confirmed | Not evidenced |
| BIM model viewing and coordinationDocument & Model Management | Not evidenced | Partial Integration with BIM tools referenced generically, no dedicated viewer confirmed |
| Progress billing / pay applicationsFinancial Management & Job Costing | Partial Online invoicing evidenced; AIA-style pay applications not confirmed | Not evidenced |
| Construction payroll processingFinancial Management & Job Costing | Partial Time clock and labor cost tracking feed payroll; no native payroll run evidenced | Not evidenced |
| Labor cost trackingWorkforce & Field Operations | Core strength | Supported Labor reports and trade-specific labor pricing |
Both grade identically on the other 26 capabilities — see each product's full profile: Buildertrend, ProEst.
Buildertrend vs ProEst — FAQs
Is Buildertrend or ProEst better for ERP integration?
Both state integrations with QuickBooks. Buildertrend additionally lists Xero. ProEst additionally lists Sage Intacct, Acumatica. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Buildertrend or ProEst?
Neither publishes a list price — both quote. Ask each for the all-in first-year cost at your seat count, as one number, and compare those.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Buildertrend and ProEst should each cost you — and whether a third option belongs on your shortlist.