Sage X3 Pricing & Costs

How much does Sage X3 cost?

The price of Sage X3 can depend on a number of factors, including:

1. Number of Users:

• Concurrent Users vs. Named Users: Sage X3 pricing can depend on whether the licensing is based on concurrent users (the maximum number of users accessing the system at the same time) or named users (specific individuals who have access regardless of simultaneous usage). Concurrent user licensing can be more cost-effective if not all users need access at the same time.

2. Modules and Features:

• Core Modules: These typically include finance, sales, purchasing, inventory, and manufacturing. Each module you add can increase the cost.
• Advanced Modules: These could include more specialized functions like project management, advanced planning and scheduling, or customer relationship management (CRM).
• Industry-Specific Solutions: Sage X3 has solutions tailored to specific industries, and these can have different pricing structures.

3. Customization and Integration:

• Customization: If you need the software to be tailored to fit specific business processes, this can require additional development work, increasing costs.
• Integration: Connecting Sage X3 to other systems (e.g., e-commerce platforms, external databases) can also add to the cost.

4. Deployment Type:

• On-Premise: This may involve higher upfront costs for server hardware and software licenses.
• Cloud: Sage X3 is available as a cloud service, which typically involves a subscription fee. This can lower upfront costs but result in ongoing monthly or annual fees.

5. Support and Maintenance:

• Standard Support: This might include access to customer service and software updates.
• Premium Support: Additional support services could include faster response times, dedicated account managers, or 24/7 support.

6. Training:

• User Training: Ensuring that end-users know how to use the system effectively.
• Administrator Training: Training for IT staff or administrators who will manage the system.

7. Additional Costs:

• Data Migration: If you are moving from another system, there may be costs associated with migrating your data to Sage X3.
• Software Upgrades: While updates are typically included in support agreements, major upgrades can sometimes incur additional costs.

Pricing Estimates:

• Small to Medium Businesses: For smaller implementations, the cost might range from $10,000 to $100,000.
• Larger Enterprises: For larger, more complex implementations with extensive customization and a large number of users, costs could exceed $100,000.

How does Sage X3 pricing work?

1. Licensing Model:

• Perpetual Licensing:
  • Upfront Cost: This involves a significant upfront payment to purchase the software license outright.
  • Annual Maintenance: Typically, there is an additional annual fee (often around 20% of the license cost) for maintenance, updates, and support.
  • Long-Term Investment: This model might make more financial sense for organizations planning to use the software for a long period.
• Subscription Licensing:
  • Ongoing Fees: You pay a regular (monthly or annual) fee to use the software, which includes maintenance and support.
  • Scalability: This model can be more flexible, allowing you to scale the number of users up or down as needed.
  • Cash Flow: This option might be more attractive for businesses looking to spread out costs over time.

2. Number of Users:

• The cost can increase significantly with the number of users, especially for larger organizations.
• Some businesses might opt for a mix of named and concurrent licenses to optimize costs based on usage patterns.

3. Modules and Features:

• Core Modules: These are essential for basic operations and are usually included in the base price.
• Advanced Modules: Specialized modules might be priced separately.
• Add-Ons and Extensions: There might be additional costs for specific features or add-ons that extend the functionality of the system.

4. Customization and Integration:

• Development Work: Customization can require significant development work, which might be billed on a time and materials basis.
• Integration Tools: There might be additional costs for tools or services required to integrate Sage X3 with other systems.

5. Deployment Type:

• On-Premise:
  • Infrastructure Costs: You need to consider the costs of servers, storage, and other infrastructure.
  • IT Staff: On-premise solutions might require more in-house IT resources for maintenance and support.
• Cloud:
  • Hosting Fees: These are usually included in the subscription price.
  • Reduced IT Overhead: Cloud deployments can reduce the need for in-house IT resources.

6. Support and Maintenance:

• Standard vs. Premium Support: Premium support options might offer faster response times, dedicated account managers, or 24/7 access.
• Software Updates: Ensure clarity on what types of updates are included and what might incur additional costs.

7. Training and Implementation:

• Training Programs: Comprehensive training programs can ensure that your team is able to fully utilize the system.
• Implementation Services: The complexity of the implementation can significantly impact costs.

8. Additional Costs:

• Data Migration: If you are transitioning from another system, there might be significant costs associated with migrating your data.
• Software Upgrades: Major upgrades might incur additional costs, even if minor updates are included in your support agreement.

9. Negotiation and Discounts:

• Depending on the size of the deal and the vendor’s pricing strategy, there might be room for negotiation or volume discounts.

10. Total Cost of Ownership (TCO):

• When evaluating the cost of Sage X3, it’s important to consider the total cost of ownership, including all the factors mentioned above, over the expected life of the system.

Sage X3 Price List: