Deltek Vision Overview

Financial & Project Accounting

This module provides a one stop shop for all the financial and performance data needed at both an organizational and individual project view. By integrating with the general ledger, full control and visibility of performance is provided.
The module provides all the typical finance tools required by a business, including general ledger, billing, accounts payable and receivable and financial reporting. The module also supports multi-currency and multi company transactions.
As the software is built for project based businesses, data can be analyzed on a project basis – for example by client name, project name, invoice number, billable hours or time periods. This supports your organization to prevent leakage of revenue and ensure invoices are accurate. The module also provides reporting to further ensure financial stability - reporting on aged debt, billings against contract, profitability and margins. The granularity of data available supports financial control and audit transparency.

CRM

The Deltek Vision CRM provides the management of opportunities through the full lifecycle – from lead and proposal to conversion into a project. By allowing access to client and proposal information throughout the whole organization, the CRM provides full transparency and collaboration on leads and proposals. Deltek Vision is designed for organizations who work on a multi project, multi client basis – ie those who sell a number of projects to the same client on an ongoing or ad hoc basis, typically, a professional services type firm.

The module has the functionality to integrate with marketing platforms such as HubSpot in order to undertake targeted marketing based on client lists from the CRM, or can be sent through other platforms used by an organization through a secure API. Information on leads can be captured in the CRM, allocated and tracked. Activities for the leads or client accounts can then be scheduled to ensure maximum client coverage.

As a lead moves to proposal stage, proposals can be automated through the use of Adobe InDesign and Microsoft Word, both of which are also integrated with the CRM. The CR also provides access to the most up to date metrics, boilerplates and information on your organization, reducing time and increasing the accuracy of the information which is provided.

The Service Estimating capabilities allow more accurate proposal costings to be generated and approved, through the integration with the Resource Planning module. The module enables costings and project margins to be accurately calculated through both resource and expense analysis. Based on this, organizations can make evidence based go and no-go decisions on proposals. Estimates can then be quickly, automatically, converted into project plans and timelines.

Purchasing

The Purchasing module manages the whole purchasing process, from requisition to receipt regardless of purchase type, whether this is for materials, services or capital items.
Requisition quotes can be generated through the browser by employees across the whole of the organization, or limited based on approvals, and similar rules can be generated to ensure purchase approvals are based on a pre-defined hierarchy. Once a quote has been received, approvals can given to authorise and create a purchase order online. The entirety of the purchasing process is moved online, automated and maintained through a number of system generated notifications and alerts through the workflow.
As Purchasing is integrated with the other modules, expenses which are project related can quickly be coded, ensuring that the entirety of projects costs are understood and applied and can be compared against the budgeted costs at all times. The module automatically creates accounts payable transactions, updating the general ledger.

Asset Management

Deltek Vision’s Asset Management module is designed for the management and maintenance of fixed assets within your organization. The module follows assets from acquisition, through tracking, depreciation and disposal and maintains a single repository of all the assets within your organization in one place.

Using the module, information records can be created for each asset in the equipment info center. An asset can be registered through an AP transaction, purchasing transaction or by manually creating a record and then assigned to an employee.

The module can be used for the purposes of depreciation , through a multitude of different depreciation methods based on the taxation methods followed by your organization. The income potential of assets can also be tracked through the module, ensuing that Return on Investment (ROI) is realised in the most efficient and time effective manner.

Human Resources (HRIS)

SAP Business ByDesign provides functionality for time recording, expenses management, holiday, absences and leave request management, plus an employee database with basic payroll functionality. The HR capabilities of SAP Business ByDesign are light in comparison with a best of breed HCM suite, but will allow your employees to self serve and administrate holidays and absences without burdensome input from line managers. 

Performance Management

The performance management module is a business intelligence module which is focussed on providing insight. The module provides data on a role basis, meaning that colleagues across your organization are able to view the performance data they require, sourced from one system, providing a single source of the truth.

The Performance Management capability allows trends to be monitored, ensuring decisions can be based on data and made proactively before risks arise or are realised. The data and trends can be analyzed on a geographical, market, industry, sector or project basis. All the data provided is real time – meaning fast reporting and decision making.

The drag and drop functionality of the dashboards allows users to interrogate data easily, without the need or time delay of involving IT, and with easy sharing, reports can be provided across the organization for full collaborative input.